Employee Handbook

The City of Athens Electronic Communication Appropriate Use Policy in its entirety can be found in the Administrative Policies and Regulations.

TRAVEL EXPENSE AND REIMBURSEMENT

The City of Athens has established procedures for the authorization of travel by any person travelling in an official capacity for the purposes of City business, and for the reimbursement of the costs of authorized travel.

The City of Athens Travel Policy in its entirety can be found in the Administrative Policies and Regulations.

WORKPLACE HARASSMENT

The City is committed to providing a professional work environment that maintains employee equality, dignity, and respect. In keeping with this commitment, the City strictly forbids discriminatory practices, including sexual harassment and other forms of harassment, as defined in this policy. Any harassment prohibited by this policy, whether verbal, physical or environmental, is unacceptable and will not be tolerated, whether it occurs in the workplace or at outside work-sponsored activities. The City will take immediate, positive steps to stop such harassment when it occurs.

The City of Athens Workplace Harassment Policy in its entirety can be found in the Administrative Policies and Regulations.

PRIVACY OF PROTECTED HEALTH INFORMATION

Pursuant to the Health Insurance Portability and Accountability Act (HIPAA), the City of Athens has a written Notice to reflect its compliance with the applicable requirements of HIPAA concerning Protected Health Information (PHI).

As part of this policy, you may access your own personally identifiable health information and request corrections or changes to that information. The Notice provides further information on your individual rights and the procedure for such requests. HIPAA only protects individually identifiable information (as defined under HIPAA) and that is specific to the City of Athens group health, long-term disability, or other similar plan. There are some records that do not fall under the HIPAA policy. These include, but are not limited to, your employment records, (as applicable, for example, drug screening, workers’ compensation records), and certain other records. Although these are not covered under the HIPAA policy, access to these documents has been and will continue to be restricted as the law allows.

The City of Athens Privacy of Protected Health Information (HIPAA) Policy in its entirety can be found in the Administrative Policies and Regulations.

NON-SMOKER PROTECTION ACT

In accordance with Tennessee State law, smoking shall be prohibited in all City of Athens enclosed facilities. In addition, smoking shall be prohibited in all City of Athens vehicles. Employees and non- employees shall be allowed to smoke in designated smoking areas only. These areas shall be located at non-enclosed areas where smoke is not reasonably expected to enter areas where smoking is prohibited.

IDENTITY THEFT POLICY

The risk to the City of Athens, its employees and customers from data loss and identity theft is of significant concern to the City and can be reduced only through the combined efforts of every employee and contractor. Therefore, the City has adopted a policy to help protect employees, customers,