Procurement Policies and Procedures

                                  Table of Contents


          Section 4.0 Procurement Methods when Competitive Bidding and Public Advertising Page
                    are Not Required

          4.08      Purchases from Tennessee Rehabilitative Initiative in Corrections (TRICOR) .………..10
          4.09      State Purchasing for the City …………………………………………………...……….10
          4.10      City Purchases from State and Federal Contracts …………………………..…………..10
          4.11      City Purchases from Local Sources …………………………………………...………...11
          4.12      Cooperative Purchasing Agreements with Other Local Governments in the State…...…11
          4.13      Cooperative Purchasing Agreements with Other Local Governments Outside the State
                    and the Federal Government ……………………………………………………...……..11
          4.14      Cooperative Purchasing Using Master Agreements …………………………...………..11
          4.15      Purchases from Other Local Government Contracts and Price Agreements ……...…….11
          4.16      Purchases Made for Other Local Governments …………………………………...…….12
          4.17      Interlocal Contracts for Performance of Services …………………………….…...…….12
          4.18      Purchases Using Awarded Grant Funds …………………………………………...……12
          Section 5.0 Construction Projects

          5.01      Required Use of Architects, Engineers, and Landscape Architects ……………………..13
          5.02      Required Bonds for Construction Projects ……………………………………...………13
          5.03      Required Insurances and Documents for Construction Projects ……………………..….13
          5.04      Required Contractor Licenses ……………………………………………………...……14
          5.05      Notice to Proceed …………………………………………………………………...…...14
          5.06      Contract Change Orders …………………………………………………………...…….14
          5.07      Liquidated Damages ………………………………………………………………..…...14
          5.08      Final Acceptance of Construction Projects ………………………………………..….…14

          Section 6.0 Acquisition and Disposal of Real or Personal Property

          6.01      Personal Property Purchases from Other Governmental Agencies ……………...……...15
          6.02      Transfer/Conveyance of Real or Personal Property to Another Public Agency…………15
          6.03      Sell/Convey of Real Property and Existing Buildings to Not-for-Profit Corporations….15
          6.04      Transfer of Fire Department Assets to Volunteer Fire Departments …………...……….15
          6.05      Disposal of Real or Personal Property by Private Negotiations and Sale………………..15
          6.06      Disposal of Real or Personal Surplus Property Generally ………………………...…….16
          6.07      Trade-in of Vehicles and Equipment ………………………………………………...….16

          Section 7.0 Standardization of Vehicles, Equipment, Technology, Traffic Signal Equipment, and
                    Maintenance Agreements …………………………………………………………...…16

          Section 8.0 Purchase of Travel ………………………..……………………………………………17

          Section 9.0 Procurement Ethics

          9.01      Conflicts of Interest …………………………………………………………………...…17
          9.02      Prohibition of City Officials and Employees from Purchasing Surplus Property …...….18
          9.03      No Contact/No Advocacy During Bid Solicitation ……………………………….....….18
          9.04      Vendor Loyalty Programs …………………………………………………………...…..18
          9.05      Acceptance of Social Courtesies …………………………………………………...……18
          9.06      Visits to Vendors ………………………………………………………………...………18
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