Procurement Policies and Procedures

                                  Table of Contents


          Section 1.0 General                                          Page

          1.01      Basis and Purpose ……………………...……………………………………................…1
          1.02      Applicability ………………………………...……………………………………..…......1
          1.03      Procurement Authority ……………………………………………………………………1
          1.04      Budget Authority ……………………………………...……………………………..…...1

          Section 2.0 Procurement Thresholds and Payment Methods

          2.01      Purchases Under 10,000………………………….…………………………………….….2
          2.02      Purchases of $10,000 to $25,000 …………………………………………...…………….2
          2.03      Purchases of $25,000 and Over (Requires Competitive Bidding and Public Advertising)…………….2
          2.04      Prohibition of Subdividing Purchases to Avoid Competitive Bidding …………….…..…2
          2.05      Inspection of Purchases for Quality Assurance……………………………...……………2
          2.06      Multi-year Contracts ………………………………………………………………...……3
          2.07      Tax Exempt Forms ……………………………………………………………………......3
          2.08      Use of City Credit Cards …………………………………………………………...……..3
          2.09      Use of Vendor Accounts...…………………………………………………………...……3

          Section 3.0 Procurement Methods when Competitive Bidding and Public Advertising are
                    Required
          3.01      Competitive Sealed Bids ………………………………………………..……...…………4
          3.02      Competitive Sealed Proposals ……………………………………………………….....…4
          3.03      Contracts for Professional Services …………………………………………………...….5
          3.04      Request for Proposals (RFP) for Construction Management Services …….………...…...5
          3.05      Required Insurances and Documents for Competitive Solicitations ……………………..6
          3.06      Competitive Bidding Addenda ………………………………………………..……...…..6
          3.07      Electronic Bidding ………………………………………………………………………..7
          3.08      Electronic Signatures ………………………………………………………………...…...7
          3.09      Minor Informalaties and Irregularities in Submitted Sealed Bids and Proposals …...……7
          3.10      Mistakes in Submitted Sealed Bids and Proposals …………………………………...…..7
          3.11      Failure of Awarded Bidder to Execute Contract …………………………………...……..7
          3.12      Failure to Receive Any Competitive Sealed Bids or Proposals …………………………..7
          3.13      Solicitation Delay or Cancellation …………………………………………………....…..8
          3.14      Bid Protests …………………………………………………………………………...…..8
          3.15      Notice to Proceed ……………………………………………………………………...….8

          Section 4.0 Procurement Methods when Competitive Bidding and Public Advertising are Not
                    Required

          4.01      Request for Qualifications (RFQ) for Legal Services, Fiscal Agent, Financial Advisor,
                    Insurance Producers, and Other Professional Services ……………………………...……9
          4.02      Recurring Purchases ………………………………………………………………...…….9
          4.03      Sole Source Items …………………………………………………………………….......9
          4.04      Emergency Purchases ………………………………………………………………...…..9
          4.05      Real Property Purchases ……………………………………………………….………..10
          4.06      Secondhand Purchases ……………………………………………………..........………10
          4.07      Purchases from Public Auctions …………………………………………………...…....10


                                          i