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Project histories

Larry Dean Wallace Sr. Animal Shelter and Adoption Center: the documented record

Follow funding plans, scope approvals, construction awards, reported project-account spending, and opening-period operations. The sources do not provide a complete project ledger or a reconciled final construction cost.

Approvals, contract amounts, and reported expenditure describe different stages. They are not added together as a project total.

  1. Council authorizes shelter property negotiationsNegotiation authorization · PASSED

    Resolution 2021-12 authorized the Mayor and City Manager to negotiate a property purchase for the animal shelter and authorized funds for earnest money. Council Member Pelley moved approval; Council Member Witt-McMahan seconded. These minutes do not specify an amount or establish that a purchase or payment occurred.

    • Curtis: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Witt-McMahan: yes
    • Pelley: yes

    Recorded vote: AYES: Curtis, Lockmiller, Perkinson, Witt-McMahan, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · 2021-12

  2. Council conditionally approves shelter property purchaseConditional property approval · PASSED

    Vice Mayor Lockmiller moved and Council Member Pelley seconded Resolution 2021-21 authorizing the shelter property purchase, contingent on McMinn County approving substantial funding on July 26, 2021. This vote does not establish that the condition was met or the purchase closed.

    • Curtis: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Witt-McMahan: yes
    • Pelley: yes

    Recorded vote: AYES: Curtis, Lockmiller, Perkinson, Witt-McMahan, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter

  3. Council authorizes Allen & Hoshall shelter designDesign authorization · PASSED — consent agenda

    Consent item g approved Resolution 2021-31 authorizing Allen & Hoshall to proceed with the Animal Shelter design phase. Council Member Witt-McMahan moved and Council Member Curtis seconded approval of the consent agenda. The recorded vote covers the full consent agenda, not a separate shelter roll call.

    • Curtis: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Witt-McMahan: yes
    • Pelley: yes

    Recorded vote: AYES: Curtis, Lockmiller, Perkinson, Witt-McMahan, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter

  4. Council approves regional animal-shelter use agreementRegional operating agreement · PASSED

    Resolution 2021-40 approved an interlocal agreement allowing residents of McMinn County, Athens, Etowah, Englewood, Niota, and Calhoun to use the animal shelter. This governs regional use and does not establish a construction cost.

    • Curtis: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Witt-McMahan: yes
    • Pelley: yes

    Recorded vote: AYES: Curtis, Lockmiller, Perkinson, Witt-McMahan, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

  5. Council authorizes Humane Society relocation agreementRelocation agreement · PASSED

    Resolution 2021-44 authorized the Mayor and City Manager to execute a memorandum of understanding with McMinn Regional Humane Society for relocating the county animal shelter. This is a governance and operating agreement, not a construction expenditure.

    • Witt-McMahan: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Curtis: yes
    • Pelley: yes

    Recorded vote: AYES: Witt-McMahan, Lockmiller, Perkinson, Curtis, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

  6. Finance Director recommends $600,000 ARPA allocationFunding recommendation

    The Finance Director recommended allocating $600,000 of the City's ARPA funding to the Animal Shelter Building. The memo says the four recommended project allocations totaled more than the City's $4,159,922.74 award to provide reporting flexibility. This is a proposed allocation, not a receipt, contract, or expenditure.

    Amount reported at this stage: $600,000

    Search the archive: ARPA · Animal Shelter Building

  7. Council approves ARPA project allocationsFunding approval · PASSED

    Council approved allocating ARPA funds among four projects, including $600,000 for the Animal Shelter Building. Approval reserves funding authority; it does not show when shelter costs were incurred or paid.

    Amount reported at this stage: $600,000

    • Lockmiller: yes
    • Perkinson: yes
    • Curtis: yes
    • Pelley: yes
    • Witt-McMahan: absent

    Recorded vote: AYES: Lockmiller, Perkinson, Curtis, Pelley; ABSENT: Witt-McMahan.

    Reviewed decisions: View decision

    Search the archive: ARPA · Animal Shelter Building

  8. Council amends Humane Society agreementOperating agreement amendment · PASSED

    Council approved an amendment to the memorandum of understanding with McMinn Regional Humane Society. The minutes do not state a construction amount or describe the amendment’s terms.

    • Witt-McMahan: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Curtis: yes
    • Pelley: yes

    Recorded vote: AYES: Witt-McMahan, Lockmiller, Perkinson, Curtis, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

  9. Council approves renovation layout and biddingScope approval · PASSED

    Resolution 2022-24 approved the layout and renovation scope for the proposed facility at 320 South Jackson Street and directed staff to finalize bid documents and solicit construction bids. The resolution references an August 2021 authorization to design an alternative location, but the underlying Resolution 2021-31 was not used to assign a cost here.

    • Witt-McMahan: yes
    • Lockmiller: yes
    • Perkinson: yes
    • Curtis: yes
    • Pelley: yes

    Recorded vote: AYES: Witt-McMahan, Lockmiller, Perkinson, Curtis, Pelley.

    Reviewed decisions: View decision

    Search the archive: Resolution 2022-24 · Resolution 2021-31 · 320 South Jackson Street

  10. Finance Director proposes increasing shelter ARPA allocation to $900,000Funding amendment recommendation

    Finance Director Mike Keith proposed amending the City's ARPA project allocation so the Animal Shelter Building allocation would rise from $600,000 to $900,000. This memorandum is a recommendation and does not by itself establish Council approval, expenditure, reimbursement, or project cost.

    Amount reported at this stage: $900,000

    Search the archive: Finance Director proposes increasing shelter ARPA allocation to $900,000

  11. Council names animal shelter building for Larry Dean WallaceFacility naming · PASSED

    Council approved Resolution 2022-33 naming the Animal Shelter Building for Larry Dean Wallace. This is a nonfinancial milestone and does not prove construction completion.

    • Sherlin: yes
    • Witt-McMahan: yes
    • Curtis: yes
    • Eaton: yes
    • Pelley: yes

    Recorded vote: AYES: Sherlin, Witt-McMahan, Curtis, Eaton, Pelley.

    Reviewed decisions: View decision

    Search the archive: Council names animal shelter building for Larry Dean Wallace

  12. Council approves initial Robert Roberts bidConstruction award · PASSED

    Council approved Robert Roberts LLC's $2,106,003 base bid and $154,716 Alternate 1 for the shelter and adoption center. The minutes state that McMinn Regional Humane Society would fund Alternate 1. The combined $2,260,719 award is contract authority, not expenditure or final cost.

    Amount reported at this stage: $2,260,719

    • Sherlin: yes
    • Witt-McMahan: yes
    • Curtis: yes
    • Pelley: yes
    • Eaton: absent

    Recorded vote: AYES: Sherlin, Witt-McMahan, Curtis, Pelley; ABSENT: Eaton.

    Reviewed decisions: View decision

    Search the archive: Robert Roberts LLC · Alternate 1 · shelter and adoption center

  13. Council replaces contractor award with Wilson ConstructionReplacement construction award · PASSED

    Council rejected the Robert Roberts award and approved Wilson Construction for $2,459,000 covering the base bid and Alternate 1. The supporting memo identifies $2,254,000 as Wilson's base bid and $205,000 as the Humane Society-funded clinic alternate. This supersedes the earlier award; it should not be added to it.

    Amount reported at this stage: $2,459,000

    • Sherlin: yes
    • Witt-McMahan: yes
    • Curtis: yes
    • Eaton: yes
    • Pelley: absent

    Recorded vote: AYES: Sherlin, Witt-McMahan, Curtis, Eaton; ABSENT: Pelley.

    Reviewed decisions: View decision

    Search the archive: Wilson Construction · base bid · Alternate 1

  14. Finance Director reports aggregate ARPA funding spent across three capital projectsAggregate funding and spending context

    The Finance Director wrote that the City received approximately $4.2 million in ARPA funding, allocated it toward the Animal Shelter, Public Works facility, and fire training tower because project costs exceeded budgets, and that the funds had been spent. The memorandum does not allocate any amount to the shelter and does not identify payees, eligible costs, reimbursements, or Council's approval of the earlier $900,000 shelter proposal.

    Search the archive: Finance Director reports aggregate ARPA funding spent across three capital projects

  15. FY2023 Animal Shelter project-account actualReported project-account spending

    The later Capital Improvement budget detail reports $110,358 for FY2022-23 account 08-0908-6108, Animal Shelter. This is a reported account total from a budget book, not an audited project total and not a contractor-payment ledger.

    Amount reported at this stage: $110,358

    Search the archive: 08-0908-6108 · Animal Shelter

  16. Staff reports construction on original 365-day timelineConstruction status

    The Public Works Director reported that construction was progressing on the original 365-day contract timeline. Wilson estimated substantial completion by year-end, followed by 30 to 60 days of punch-list work and a January-to-March move-in. This is a contemporaneous forecast, not a certificate of substantial completion or final acceptance.

    Search the archive: Public Works Director · 365-day contract · punch-list

  17. Council approves Midmark animal-shelter kennel proposalKennel bid approval · PASSED

    A November 8 purchasing memorandum identifies Midmark as the only proposal for kennels and installation and recommends approval at $291,009.50. The November 21 minutes record approval of the Animal Shelter Kennel bid with five AYES and a blank NAYS field. Read together, the records support approved procurement authority of $291,009.50; they do not prove a contract was executed, a later discount was applied, installation was completed, or payment was made.

    Amount reported at this stage: $291,009.5

    • Sherlin: yes
    • Witt-McMahan: yes
    • Curtis: yes
    • Eaton: yes
    • Pelley: yes

    Recorded vote: AYES: Sherlin, Witt-McMahan, Curtis, Eaton, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter Kennel

  18. Council converts shelter position to full-timeOperating staffing · PASSED — consent agenda

    As part of the November 2023 consent agenda, Council converted a part-time animal-shelter position to full-time. This is an operating staffing decision and is separate from facility construction spending.

    • Sherlin: yes
    • Witt-McMahan: yes
    • Curtis: yes
    • Eaton: yes
    • Pelley: yes

    Recorded vote: AYES: Sherlin, Witt-McMahan, Curtis, Eaton, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

  19. FY2024 sources show aggregate bond spending, not a shelter totalReported spending context

    Capital Improvement account history prints no FY2023-24 Animal Shelter amount. The FY2024 audit separately reports $3,347,480 of aggregate General Obligation Bond Fund capital outlay and says the fund supported the animal shelter, fire training tower, and school-area road work. The records do not allocate that aggregate among projects, so zero in the Capital Improvement account is not zero shelter activity and no shelter expenditure is inferred.

    Search the archive: Animal Shelter · General Obligation Bond Fund · Capital Improvement

  20. Council approves shared janitorial service including shelterOperating-service approval · PASSED — consent agenda

    Consent item f accepted the TMA Services janitorial bid for City Hall, Public Works, and the Animal Shelter, effective October 1, 2024. Curtis moved and Eaton seconded consent-agenda approval. No amount is stated. This shared operating service is not a shelter construction cost.

    • Curtis: yes
    • Eaton: yes
    • Pelley: yes
    • Sherlin: yes
    • Witt-McMahan: yes

    Recorded vote: AYES: Curtis, Eaton, Pelley, Sherlin, Witt-McMahan.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter

  21. Draft agreement proposes $252,092 Humane Society contribution for constructed spaceProposed cost-sharing agreement

    An unsigned draft MOA in the February 10 work-session packet proposes that McMinn Regional Humane Society pay the City $252,092, described as the actual cost of constructing the space used by the Society, in five annual installments of $50,418.40. The first installment would begin upon approval, with later installments due by January 1 in 2026 through 2029. The assigned page is unsigned and does not prove approval, execution, invoicing, receipt, or payment.

    Amount reported at this stage: $252,092

    Search the archive: Draft agreement proposes $252,092 Humane Society contribution for constructed space

  22. Council postpones Humane Society agreementOperating agreement deliberation · PASSED

    Council postponed discussion of a proposed memorandum of agreement with McMinn Regional Humane Society until the March 2025 study session. This procedural vote did not approve the agreement.

    • Duggan: yes
    • Pelley: yes
    • Sherlin: yes
    • Curtis: no
    • Eaton: no

    Recorded vote: AYES: Duggan, Pelley, Sherlin; NAYS: Curtis, Eaton.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

  23. Council approves Humane Society agreement on consent agendaOperating agreement approval · PASSED — consent agenda

    Council approved a memorandum of agreement with McMinn Regional Humane Society as part of the March 2025 consent agenda. This is an operating and governance action; the recorded vote covers the full consent agenda.

    • Curtis: yes
    • Sherlin: yes
    • Eaton: yes
    • Duggan: yes
    • Pelley: yes

    Recorded vote: AYES: Curtis, Sherlin, Eaton, Duggan, Pelley.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

  24. First full operating year and remaining installation workOperating and completion status

    The Finance Director described FY2024-25 as the first full year of operations in the new building and tied proposed operating amendments to Animal Shelter account 01-0908. A separate status report said cameras, fencing, artificial turf, and sod were complete, HVAC units remained to be installed, and staff were preparing for a June 14 grand opening. These records show operating status and remaining work, not final construction acceptance or cost.

    Search the archive: 01-0908 · Animal Shelter · HVAC

  25. Staff reports site items complete while HVAC installation remainsCompletion status

    A June 2025 status report says cameras, fencing, artificial turf, and sod were completed, while HVAC units were ordered and still to be installed. It also schedules a June 14, 2025 grand opening. This supports late-stage status but is not a substantial-completion certificate, final acceptance, or final cost.

    Search the archive: Staff reports site items complete while HVAC installation remains

  26. FY2025 audit identifies shelter activity within an aggregate fundAudited aggregate capital spending context

    The audit reports $435,553 of total FY2025 capital outlay in the General Obligation Bond Fund and says those bond funds were used during the year for the new animal shelter, fire-station property, and road work near the new school. It does not allocate the $435,553 among those projects, so no shelter expenditure is inferred from the aggregate.

    Search the archive: Animal Shelter · General Obligation Bond Fund

  27. Minutes report approval of council representative on Humane Society boardGovernance amendment · PASSED — as reported

    The minutes report that Council passed an amendment allowing a Council-appointed representative to sit on the McMinn Regional Humane Society board, while the same record lists one yea and three nays. The catalog preserves the source contradiction as “PASSED — as reported.” This governance action does not change the documented construction cost.

    • Eaton: yes
    • Duggan: no
    • Sherlin: no
    • Curtis: no

    Recorded vote: AYES: Eaton; NAYS: Duggan, Sherlin, Curtis.

    Reviewed decisions: View decision

    Search the archive: Animal Shelter · McMinn Regional Humane Society

What remains unconnectedEvidence needed to complete the trail.
  • The $7,350,000 October 2021 general-obligation bond funded several City projects; reviewed records do not allocate bond proceeds or debt service specifically to the shelter.
  • The $600,000 ARPA allocation is not reconciled to grant receipts, eligible-cost submissions, reimbursements, or the shelter project ledger.
  • No executed Wilson contract, notice to proceed, pay applications, change orders, retainage record, substantial-completion certificate, or final acceptance was located in the reviewed evidence.
  • The Wilson award includes a Humane Society-funded alternate, but reviewed records do not show the timing or amount of the Society's payment to the City or contractor.
  • The $110,358 FY2023 Capital Improvement project-account amount and FY2024-FY2025 aggregate General Obligation Bond Fund capital outlay are not reconciled to the $2,459,000 construction award; the records do not supply a cross-fund project ledger.
  • The May 2025 status anticipated a June 14 grand opening but does not prove that the ceremony, final HVAC installation, or project closeout occurred.
  • Operating expenditures for Animal Control or Animal Shelter account 01-0908 are not construction costs and are excluded from the project-cost total.
  • Did Council approve the Finance Director's October 14, 2022 proposal to increase the shelter ARPA allocation from $600,000 to $900,000, and in which minutes or resolution?
  • Where are the executed Wilson contract, change orders, pay applications, retainage release, substantial-completion certificate, and final acceptance or closeout records?
  • Midmark procurement authority is $291,009.50; executed order, invoices, installation acceptance, and payment remain unverified. The draft $252,092 Humane Society contribution also requires executed terms and receipt records.

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