2025 3 18 Packet 2

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PUBLIC WORKS 
 
 
TO:  Randall Dowling, City Manager 
FROM:  Kevin L. Helms, Project Manager/Interim Public Works Director 
Cc:  Ben Burchfield, Public Works Director 
DATE:  March 4, 2025 
SUBJECT: Leaf Vacuum  
 
Summary 
One of the Department’s two leaf vacuum machines is due for replacement this year.   The machine we 
are replacing was purchased in April 2005,  so it is coming up on 25 years of service.  The machine was 
purchased from CMI Equipment Sales for $26,775.  It is an Old Dominion (ODB) Model SCL800TM25.  The 
unit carries Asset #3484 and Serial #0405-4167. 
 
The current budget includes $85,000 in the Fleet Management Fund for this purpose.  We have gotten a 
quote for a new machine equivalent to the ones we are currently using.  The quoted price is through the 
Sourcewell Purchasing Cooperative.  Since Sourcewell has already competitively bid this equipment, the 
City may purchase from this contract (#093021-GEP) without issuing a bid of our own. 
 
I recommend purchasing the unit in the attached quote which is a Bonnell Spartan Pro Plus II.  The quote 
from Jet-Vac Equipment Company, LLC. includes other features of the machine should you wish to review 
the details.  However, I do want to note that the quote is  $145,933, which is more than the budgeted 
amount.  I have discussed this differential with Mike Keith, and he reviewed the financial information and 
recommended we proceed with the purchase. 
 
Action Item 
Motion to approve the purchase of a Bonnell Spartan Pro Plus II leaf vacuum machine from Jet -Vac 
Equipment Company, LLC. through the Sourcewell Purchasing Cooperative as shown on the attached 
quote (#Q00474). 
 
Additionally, motion to approve the surplus of the unit being replaced (Asset #3484) upon receipt of the 
new unit.  Once the new unit has been received and tested, the old unit will be disposed of using the City’s 
preferred method of placing the items on the GovDeals auction website.