2026 4 21 Regular Session PACKET

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Agenda Item 
VIII. C. Approve Relocation of Parks & Recreation Offices from City Hall to the SE TN 
Trade & Conference Center Small Classroom 
 
Overview 
The current Capital Improvement Fund budget contains $275,000 to renovate the house at Regional 
Park into Parks & Recreation offices. Renovation plans were completed at a cost of $40,000 leaving 
a balance of $235,000, the project was bid out, and during the January 20, 2026 regular session, the 
City Council rejected all bids and authorized staff to proceed with the alternate plan to relocate the 
Parks & Recreation offices to the SE TN Trade & Conference Center small classroom.   
 
Based on that directive, below is the estimated cost of the alternate plan: 
 
One-time expenses: 
• Repairs to i nterior wall, additional electrical work, install emergency lighting in both 
restrooms, and upgrade interior door to a fire rated door: $16,000. 
• Installation of IT infrastructure: $15,000. 
• Purchase/delivery/installation of modular furnishings: $45,000  
Total estimated one-time cost: $76,000 + 10% contingency for unforeseen items ($7,600) 
= $83,600, well below the balance of funds.  
 
On-going expenses: 
• Copier rental: $400 per year. 
• Increase Internet speed: $2,400 per year. 
Total estimated on-going expenses: $2,800 per year.  
 
By relocating the four -person Parks & Recreation staff from City Hall to the SE TN Trade & 
Conference Center small classroom, the parks staff will be closer to the city’s largest and most 
active park and will free up space at City Hall . On the flip side, the small classroom will not be 
available for rent afte r mid-June, 2026. This project is anticipated to be completed by mid -June, 
2026. 
 
Following discussion during the April 13, 2026 work session, the consensus was to place this item 
on the April 21, 2026 regular session consent agenda for approval.  
 
Action to Consider 
Motion, second, and majority vote are needed to approve this item. 
 
Affected Departments 
Parks & Recreation, IT 
 
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