2026 8 10 Work Session Packet Council
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2095 Lakeside Centre Way S uite 210 Knoxville, TN 37922 865.521.6777 GreshamSmith.com July 17, 2026 B en Burchfield Director of Public Works 219 Alford Street Athens, TN 37303 Subject: Amendment - Resurfacing various Streets in Athens PIN 132258.00 Federal Project No.: STP-M-9201(16) State Project No.: 54LPLM-F3-036 Gresham Smith Project No. 45652.00 Dear Mr. Burchfield: Gresham Smith is submitting a request for additional services related to the City of Athens resurfacing projects, originally a uthorized on March 25, 2022. This request addresses the need to cover additional work hours beyond the original estimate, as well as extra trips resulting from changes in project scope. The first change involves Forest Avenue, where modifications were made to the plan to maintain and extend the concrete pavement and to review the corridor for extending full depth replacement areas. The second change pertains to Dennis Street, where failing subgrade conditions were encountered. In response, Gresham Smith collaborated with the City, contractor, and subconsultants to revise the plans and incorporate Full Depth Reclamation into the contract. These scope additions extended the contract beyond the original service period and required additional design work from our subconsultant for the FDR. Therefore, we are requesting to revise the contract ceiling to reflect actual hours worked plus funds necessary to complete project closeout through TDOT Local Programs. The estimated cost for these additional services is $20,000, based on held labor charges of $4,350 and a held subconsultant invoice of $5,570. We also anticipate receiving one final invoice from the subconsultant in June to cover services related to final records and closeout. The original contract amount was $177,410, and with this amendment of $20,000 , the revised co ntract ceiling will be $197,410. S incerely, Shap Stiles, PE CEI Department Leader – East TN Gresham Smith 32 Work Session August 10, 2026