2025 4 15 Regular Session PACKET 1

Unverified text extraction. Check the original page for numbers, names, and layout.

 
 
 
 
 
 
 
Agenda Item  
X. A Discussion of City Hall 
 
Overview 
City Hall conditions, capacity, renovations, expansions, ADA compliance, HV AC replacement, 
and purchase of other buildings to be used as a city hall have all been discussed for some time. 
Recently, during the December 9, 2024 work session, this item was discussed further. During the 
December 17, 2024 regular session, the city council authorized the city manager to obtain a 
commercial appraisal of the former BBT building to be used as a potential city hall. The appraisal 
was received and this item was further discussed during the January 13, 2025 work session and 
during the January 21, 2025 regular session According to the January 21, 2025 regular session 
minutes, no action was taken. Furthermore, during a special called meeting on February 27, 2025, 
the city council authorized the city manager to begin negotiations for the purchase of the Robert 
E. Lee Hotel with a maximum expenditure limit of $1.35M. As of March 6, 2025, negotiations 
with both property owners occurred and all pricing numbers, due diligence periods, and earnest 
costs were known.  
 
Following discussion during the March 10, 2025 work session, the consensus was to place this 
item on the March 18, 2025 regular session agenda under Old Business for further discussion.  
 
During the March 18, 2025 regular session, the city council voted to cease all further negotiations 
with both property owners. This action would leave new construction as the only viable alternative.  
 
During the April 7, 2025 work session, constructing a new 6,000 s.f. city hall annex on the existing 
city hall site to house the Police Department, renovating the existing city hall building, cost 
estimates, funding sources, general time schedule, and the advantages of constructing a new city 
hall annex and renovating the existing city hall were discussed. The consensus was to place this 
item on the April 15, 2025 regular session agenda under Old Business to further discussion.  
 
Action to Consider 
Motion, second, and vote are needed to continue the city hall discussion in some form or fashion. 
A possible motion could be to authorize the city manager to engage Allen & Hoshall, the 
architectural firm that previously studied the city hall situation and  has already prepared space 
programming and expansion plans, to prepare a preliminary design and refined cost estimates for 
a new city hall annex to house the Police Department and renovating the existing city hall building.  
 
Affected Departments 
All 
 
 
 
48