Purchasing through the years
Explore reported actual expenditures. Expand a line item to compare its reported amounts.
| Expenditure | Actual2019-2020 | Actual2020-2021 | Actual2021-2022 | Actual2022-2023 | Actual2023-2024 | Actual2024-2025 |
|---|---|---|---|---|---|---|
| Personnel | ||||||
| 52,957 | 64,807 | 65,321 | 50,730 | 74,137 | 73,119 | |
| Salaries | 52,957 | 64,807 | 65,321 | 50,659 | 73,498 | 70,545 |
| Overtime | N/A | N/A | N/A | 71 | 639 | 1,574 |
| Longevity | N/A | N/A | N/A | — | — | 1,000 |
| FICA | 3,436 | 4,304 | 4,086 | 3,253 | 5,270 | 5,456 |
| Group Life & Health Insurance | 9,988 | 13,382 | 14,711 | 11,446 | 13,930 | 13,643 |
| 3,579 | 12,619 | 12,343 | 10,538 | 10,698 | 17,192 | |
| Retirement | 3,579 | 12,619 | 12,343 | 7,306 | 7,776 | 14,579 |
| Retirement - 401A | N/A | N/A | N/A | 3,232 | 2,922 | 2,613 |
| Workers Compensation Insurance | 0 | 89 | 132 | 172 | 383 | 1,392 |
| Employee Education & Training | 719 | 109 | 4,694 | 157 | — | 1,050 |
| Disability Insurance | 194 | 241 | 245 | 190 | 232 | 265 |
| Deferred Compensation | 0 | 0 | 0 | — | — | — |
| Subtotal — Personnel | 70,873 | 95,551 | 101,532 | 76,486 | 104,650 | 112,117 |
| Operations | ||||||
| Freight & Delivery Service | 75 | 0 | — | — | — | — |
| Printing | 170 | 0 | 443 | — | 75 | 45 |
| 4,657 | 3,923 | 23,658 | 17,419 | 4,836 | 1,248 | |
| Publicity/Subscriptions/Dues | 4,657 | 3,923 | 23,658 | N/A | N/A | N/A |
| Publication of Reports & Legal Notices | N/A | N/A | N/A | 232 | 648 | 998 |
| Subscriptions | N/A | N/A | N/A | 16,987 | 4,188 | — |
| Member Dues & Registration Fees | N/A | N/A | N/A | 200 | — | 250 |
| Telephone | 420 | 382 | 364 | 315 | 371 | 372 |
| Travel | 3,340 | 1,650 | 5,193 | 1,530 | — | 6,844 |
| Office Supplies | 132 | 0 | 197 | 320 | 597 | 289 |
| Contracted Services | 20,610 | 4,890 | 960 | 209 | 2,930 | 98 |
| Liability Insurance | 1,816 | 1,988 | 3,325 | 3,372 | 5,202 | 5,903 |
| Subtotal — Operations | 31,220 | 12,833 | 34,140 | 23,165 | 14,011 | 14,799 |
| Capital | ||||||
| Fixed Assets | 1,385 | 0 | 931 | 505 | 540 | — |
| Subtotal — Capital | 1,385 | 0 | 931 | 505 | 540 | — |
| Total Purchasing | 103,478 | 108,384 | 136,603 | 100,156 | 119,200 | 126,916 |
Latest budget — FY 2026-2027Compare the proposed budget with the amount Council approved.
Approved amounts authorize spending; they are not actual expenditure. These are the stages printed in the budget book, which may not include later amendments.
| Budget | Budgeted / amendedFY 2025-2026 | Manager proposedFY 2026-2027 | Council approvedFY 2026-2027 |
|---|---|---|---|
| Department total | 93,400 | 98,100 | 98,100 |
Budget line items
| Expenditure | Budgeted / amendedFY 2025-2026 | Manager proposedFY 2026-2027 | Council approvedFY 2026-2027 |
|---|---|---|---|
| Salaries | 52,000 | 53,000 | 53,000 |
| Overtime | 1,000 | 1,000 | 1,000 |
| Longevity | 1,100 | 1,200 | 1,200 |
| FICA | 4,000 | 4,200 | 4,200 |
| Group Life & Health Insurance | 11,000 | 11,000 | 11,000 |
| Retirement | 4,500 | 4,500 | 4,500 |
| Retirement - 401A | 3,600 | 3,700 | 3,700 |
| Workers Compensation Insurance | 400 | 400 | 400 |
| Employee Education & Training | 1,100 | 1,000 | 1,000 |
| Disability Insurance | 300 | 300 | 300 |
| Deferred Compensation | 1,000 | 1,000 | 1,000 |
| Printing | 300 | 300 | 300 |
| Publication of Reports & Legal Notices | 1,000 | 1,400 | 1,400 |
| Subscriptions | 500 | - | - |
| Member Dues & Registration Fees | 500 | 700 | 700 |
| Telephone | 500 | 500 | 500 |
| Travel | 2,500 | 2,100 | 2,100 |
| Office Supplies | 600 | 600 | 600 |
| Other Contracts | 1,500 | 5,000 | 5,000 |
| Liability Insurance | 6,000 | 6,200 | 6,200 |
| Fixed Assets | - | - | - |
A dash means no numeric amount is shown in that source cell. No proposal is substituted for a missing approved amount.
What the records showRelated decisions, supporting records, and unanswered questions.
Retirement spending has documented budget context: the city provided for an additional contribution to its defined-benefit pension plan in FY2024–25. This is separate from changes in employee pay or staffing.
2023-2024 actual source · page 40 · 2024-2025 actual source · page 41
The FY2024–25 amendment schedule assigns a $7,000 increase to this department’s retirement account (01-0401-5144), changing its budget from $8,000 to $15,000. This is its share of the $629,000 General Fund retirement increase, not a separately verified actual payment. Department pension amendment allocation · page 119.
The audited FY2025 discussion identifies the $629,000 retirement budget increase as an additional defined-benefit pension contribution. Audited pension amendment context · page 24.
Still unanswered: The budget allocation is documented; the actual pension postings are still needed to reconcile the annual retirement amounts and distinguish regular contributions from the additional contribution.
About these figuresWhat is included and what changed between reports.
The 2022-2023 column uses the complete later FY2025-26 account schedule; the older source column is archived. Its printed total is 100,156, compared with 100,157 in the older report. Older Administration division within Purchasing, IT & Emergency Services maps to later Purchasing 401 under Finance. It excludes City Hall, IT and Communications, and excludes the later Finance Department rollup. Salaries combines regular pay, overtime and longevity; the earlier source breakdown is retained without inventing subdivisions. FY2022-23 old 50,730 equals later 50,659 + 71. FY2022-23 total is 100,157 older versus 100,156 later. FY2023-24 total 119,200 is preserved although account detail sums 119,201. Printed detail differs from total in 2023-2024 (+1).
Amounts are shown as reported, without adjusting for inflation. A dash (“—”) means the source shows a dash or does not list a value; it does not necessarily mean zero. Related accounts are grouped for comparison, with available detail under each row.
Sources and methodsOriginal documents, coverage, and how the years were matched.
Download actual expenditures as CSV · Each record distinguishes detail rows from totals and includes its source.
Section reconciliation and differences
- Personnel: Overlapping 2022–2023 amounts: 76,487 earlier; 76,486 later. Source-backed broad section; detail and scope discrepancies retained in history notes.
- Operations: Overlapping 2022–2023 amounts: 23,165 earlier; 23,165 later. Source-backed broad section; detail and scope discrepancies retained in history notes.
- Capital: Overlapping 2022–2023 amounts: 505 earlier; 505 later. Source-backed broad section; detail and scope discrepancies retained in history notes.
- Actual 2019-2020 (Purchasing, IT & Emergency Services — Administration): PDF page 30
- Actual 2020-2021 (Purchasing, IT & Emergency Services — Administration): PDF page 30
- Actual 2021-2022 (Purchasing, IT & Emergency Services — Administration): PDF page 29
- Actual 2022-2023 (Purchasing, IT & Emergency Services — Administration): PDF page 40
- Actual 2023-2024 (Purchasing): PDF page 40
- Actual 2024-2025 (Purchasing): PDF page 41
How the years were matched
- The 2022-2023 column uses the complete later FY2025-26 account schedule; the older source column is archived. Its printed total is 100,156, compared with 100,157 in the older report.
- Physical PDF pages: FY2022-23 30; FY2024-25 29; FY2025-26 40; FY2026-27 41. All displayed columns are actual years, not estimates or budgets.
- Source zeros and dashes remain distinct. Subtotals are excluded. Missing historical categories remain absent; mapping confirmation does not establish unchanged operational scope.
- 2023-2024 printed detail sums 119,201, printed total 119,200; detail-minus-total difference +1 retained.
- FY2022-23 mapped overlap differences (older to later): Retirement: 10539 → 10538; Employee Education & Training: 156 → 157; Disability Insurance: 191 → 190. These are not adjusted away.
- FY2023-24 repeated account amounts and total agree between newer books (119,200).
These changes do not establish changes in service quality or explain why spending changed. Budget amendments and meeting decisions have not been reconciled with this series.