2025 10 21 Regular Session Packet

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feet) being administrative offices/IT offices/Council Chambers and the other side (4,000 square 
feet) being Police and Fire Department expansion areas. Option #7 was to add an 8,000 square 
foot addition to the south side of the existing City Hall. Lastly, Option #8, which was a derivative 
of Option #5, was to add a 9,670 square foot addition in the existing Police Department parking 
area to be an attached Police Department (recently reduced to 8,421 square feet). By relocating 
the entire Police Department to its own facility, that would allow all other remaining departments 
to expand their operations within the existing City Hall. At the end of the May 12, 2025 work 
session, the consensus was to place this item on the May 20, 2025 regular session under New 
Business for further discussion.  
 
During the May 20, 2025 regular session, the City Council approved a $40,000 contract with 
Allen & Hoshall to prepare a conceptual floor plan , site plan, renderings, and cost estimates. 
Based on that contract, Allen & Hoshall meet with all departments as a group and individually 
to obtain their space needs. Based on those needs, a proposed plan of action to add additional 
capacity and renovate the existing City Hall has been prepared and ready for presentation. That 
presentation is attached. Representatives from Allen & Hoshall attended the September 8, 2025 
work session to present their plan.  
 
During the September 8, 2025 work session, the Council authorized Allen & Hoshall to present 
additional options and bring those back to the October 13, 2025 work session for consideration. 
Option #9 is attached, which is basically a shrunken version of Option 8 and unfinished areas 
and Option #10 (attached) which is the same version of Option 8 with all areas finished.  
 
During the October 13, 2025 work session, representatives from Allen & Hoshall presented 
Options #9 and #10.  
 
Following discussion during the October 13, 2025 work session, the consensus was to place this 
item on the October 21, 2025 regular session under New Business for further discussion. 
 
If approved, this project would move into Phase II consisting of preparing the actual construction 
documents, assisting with bidding and bid evaluations, and providing construction 
administration for 7.5% of the final construction cost. The construction documents prepara tion 
schedule would be about six month s and the construction schedule would be an additional 12 
months. If all goes well, City Hall could be fully renovated during late 2027.  
 
Similar to the Fire Station #3 project, the Council could authorize Allen and Hoshall to prepare 
the actual construction documents  of a selected option and assist with bidding to obtain real 
construction cost  without authorizing construction. Those services would cost $373,701 
assuming the construction cost was $7,176,900. 
 
Action to Consider 
A motion, second, and majority vote are needed to continue this project.  
 
Affected Departments 
All 
 
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