2025 10 21 Regular Session Packet

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Agenda Item 
VIII. D. Award Bid for RFP 25-12 to Tim’s Fencing for New Electronic Gate at 
Regional Park ($35,330). 
 
Overview 
The FY 2025-26 approved Capital Improvement Fund budget contains $35,000 to replace the 
broken manual gate at the entrance to Regional Park with an electric gate for better security.  
 
Bid documents were prepared and distributed. On the deadline date of September 9, 2025, three 
responses were received. Attached are the memorandum from the Purchasing Assistant, graphic 
of the gate, warranty information, bid tabulation sheet, and vendor contract.  
 
Based on th e submitted bids, the lowest and most responsive bidder was Tim’s Fencing 
(Knoxville), who also installed the fencing around Cedar Grove Cemetery, for a bid of $35,330, 
right at the approved budget.  
 
Following discussion during the October 13, 2025 work session, the consensus was to place this 
item on the October 21, 2025 regular session consent agenda for approval.  
 
Action to Consider 
A motion, second, and majority vote are needed to approve this bid award as presented. If 
approved, the gate is scheduled for installation around March 2026 after the stormwater 
improvements and artificial turf have been installed to minimize conflicts with those contractors.  
 
Affected Departments 
Parks & Recreation  
 
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