2025 10 21 Regular Session Packet

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Agenda Item 
XI. F.  Bid Award of RFB 25-15 for HVAC Replacement at Fire Station #2 and City 
Hall  
 
Overview 
The FY 2025-26 approved Capital Improvement Fund budget contains $ 20,000 to replace the 
HVAC units (no internal duct work) at Fire Station #2 and $580,000 to replace the external 
HVAC roof-top units (no internal duct work) at City Hall. These HVAC units are at the end of 
their useful life.  
 
Bid documents were prepared and distributed. On the deadline date of September 29, 2025, three 
responses were received. Attached are the memorandum from the Purchasing Assistant, revised 
bid tabulation sheet, and vendor contract. After the bid opening and the October 13, 2025 work 
session, it was discovered that one of the bidders, Tennessee Home Solutions, ma de a series of 
errors in their bid calculations.  
 
Based on the submitted and re-evaluated bids, the lowest and most responsive bidder was Webb 
Plumbing, Heating, and Electrical (Athens) with a bid of $ 24,440 for Fire Station #2 and 
$174,999 for the City Hall. Installation is expected during December 2025.  
 
Following discussion during the October 13, 2025 work session, consensus was to place this 
item on the October 21, 2025 regular session under New Business for further discussion.  
 
Action to Consider 
A motion, second, and majority vote are needed to award this bid to Webb Plumbing, Heating, 
and Electrical as presented.  
 
Affected Departments 
Fire Department, City Hall  
 
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