2022 11 15 City Council

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PUBLIC WORKS

TO: C. Seth Sumner, City Manager

FROM: Kevin L. Helms, Project Manager

Ce: Ben Burchfield, Public Works Director

DATE: November 2, 2022

SUBJECT: Public Safety Training Facility Engineering Agreement

Background
The City’s agreement with Stantec to provide engineering, design, and bid services for the Public Safety

Training Facility was based upon some components being a fixed fee and others being based on time and
materials. Because of a few different factors, the time needed to complete the process took longer than
originally estimated. Some of the time and materials line items took longer than anticipated and resulted
ina higher cost. Additionally, some of the design needed to be updated once we found out we were going
to be able to acquire some of the adjoining property. This allowed us to provide greater space between
site components which results in a more usable and safer design. Also, the need to break the bid

documents into several alternates required additional time.

As a result, an additional $31,500 is needed to cover the costs of the design and construction related
services.

Action Item

Approve an amendment to the agreement with Stantec in an amount of $31,500 for services related to
the Public Safety Training Facility.

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