2025 06 09 Work Session Packet 1

Unverified text extraction. Check the original page for numbers, names, and layout.

10.0 Records Retention of Procurement Documents 
 
The city shall manage purchasing records including but not limited to bids, proposals, contracts, minutes 
of bid openings, purchase orders, requisitions, and street construction contracts and associated bonds i n 
accordance with TCA 10-7-702, City Resolution 2020-28, and the Records Retention Manual as prepared 
by the Tennessee Municipal Advisory Service (MTAS).    
 
11.0 Miscellaneous Provisions 
 
11.01 Buy America Act 
 
The city, in accordance with TCA 54-5-135, shall not purchase any materials such as asphalt products, rock, 
aggregate, sealers, and oils used for highway or roadway construction, resurfacing, or maintenance from 
any foreign government or company wholly owned and controlled by a foreign government, regardless of 
the location of the company, or from any agency of the foreign government or company. The Buy America 
Act does not apply if materials are not produced by American companies in sufficient and reasonab ly 
available quantities, or are of unsatisfactory quality, or if the American materials increase the overall project 
cost by 5% more than the overall project cost using materials produced by a foreign government owned 
company.  
 
11.02 Boycott of Israel Statement 
 
In accordance with TCA 12-4-119, the city shall not enter into contracts to acquire or dispose of services, 
supplies, information technology, or construction unless the contract includes a written certification that 
the company is not currently engaged in or will not, for the duration of the contract, a boycott of Israel. For 
this state law to apply, the contract must be over $250,000 in potential value or the contractor must have 
over 10 employees. This certification shall be submitted only by the awarded bidder. 
 
11.03 Iran Divestment Act 
 
As mandated by TCA 12-12-101 through 12-12-113, the city is prohibited from awarding a contract over 
$1,000 with a person (s) who engages in investment activities with Iran. Every submitted bid or proposal 
response must contain a statement by the bidder as follows: “by submission of this bid, the bidder and each 
person signing on behalf of the bidder certifies, and in the case of a joint bid each party thereto certifies as 
to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each 
bidder is not on the list created pursuant to 12- 12-106.” This certification shall be submitted only by the 
awarded bidder.  
 
11.04 Vending Machines 
 
If the city  wants to  install vending machines on city property, the city shall first determine if a blind 
individual, who meets the requirements of the state’s business enterprise program for the blind and has been 
trained and licensed by the state  to operate such a vending facility, is interested in operating the vending 
machines to give them the greatest possible opportunity to become self-supporting. Furthermore, the state 
shall be given the right of first refusal to operate the vending facility if an individual that is capable can be 
found to operate the vending facility. See TCA 71-4-501 through 503 for more details.  
 
12.0 Violation of Policies 
 
Department heads shall not request nor the Purchasing Assistant process any purchases that are in violation 
of these policies. The city shall not be responsible for any purchases or payments made outside these City 
Council approved procurement policies. If violations occur, disciplinary action may occur.  
 
19 
191