2026 7 13 Work Session PACKET Council

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PUBLIC WORKS 
 
TO:  Bridget Roberts, Interim City Manager 
FROM:  Kevin L. Helms, Project Manager 
Cc:  Ben Burchfield, Public Works Director 
  Brandon Ainsworth, Fire Chief 
DATE:  July 10, 2026 
SUBJECT: Proposal for Special Inspections Related to Construction of Fire Station #3 
 
Background 
There are numerous  special inspections  required throughout th e course of construction. The se 
inspections extend beyond the scope of services performed by the City’s Building Inspectors and must be 
conducted by qualified third-party testing agencies. 
 
Following the award of the construction contract, the project plans were submitted to UES to prepare a 
proposal for the required construction materials testing and special inspection services . The initial 
proposal included s everal inspections that  will be performed by the City ’s Building Inspectors . After 
consultation with Nora Cardin and the engineering representatives from Wold Architects and Engineers, 
the City requested that those inspections be removed from the proposal. The attached revised proposal 
reflects this reduced scope of work. 
 
Multiple proposals were not requested because UES previously performed the geotechnical investigation 
for the project  site and is already familiar with the subsurface conditions.  The firm conducted the 
geotechnical testing before the City purchased the property to evaluate its suitability for construction of 
the proposed fire station. Maintaining continuity with the same firm is expected to improve coordination 
and efficiency throughout construction. 
 
The proposed fee of $48,475 is an estimated total based on the anticipated scope of services. Individual 
testing and inspection  services are itemized within the fee schedule  and the Opinion of Pro bable Cost, 
and the City will only be billed for the services actually pe rformed during construction at the unit rates 
identified in the proposal. 
 
Recent proposals for similar  services on other projects have not ex ceeded the threshold requiring City 
Council approval, which is why Councilmembers may not recall approving similar agreements in the past. 
Due to the size and complexity of the Fire Station #3 project, combined with increases in the cost of testing 
and inspection services, this proposal exceeds that approval threshold. 
 
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