2026 7 13 Work Session PACKET Council

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Mr. Burchfield, January 26, 2026, Page 8 
kimley-horn.com 10 Lea Avenue, Suite 400, Nashville, TN 37210 615 564 2701 
 
Task 9.2 – Final Utility Coordination 
Upon completion of Task 5, Kimley-Horn will submit Right-of-Way Plans to the identified utility owners 
within the project limits. The submittal to each utility owner will consist of an electronic set of plan 
drawings (PDF format) and a letter requesting that the utility company review the potential impacts of 
the proposed project to their facilities. The letter will request preliminary relocation plans from each 
utility and will also request that the utility company identify any private utility easements that fall within 
the project limits but are not shown on the Right-of-Way plans. 
 
Kimley-Horn will prepare for and host a utility coordination meeting as part of this task. Known impacted 
utility companies will be invited to attend a coordination meeting to discuss potential utility relocations 
within the project limits. Kimley -Horn will document the discussions and decisions made during the 
meeting and distribute to the meeting attendees. Utility Owners will be responsible for identifying utility 
conflicts within the project limits and the design and relocation of their utilities. 
 
During the Final Design phase, if there are any changes made to the proposed design plans that will 
impact final utility relocation plans, Kimley-Horn will submit the revised plans to the utility owners. Via 
this task, utility companies will also be invited to attend the final plans review meeting.  
 
Kimley-Horn will not perform any utility relocation design services as part of this task. It is assumed that 
each utility owner will design, provide plans for, and construct their utility relocations. 
 
Task 10 – Bid Phase Services 
Task 10.1 – Proposal Contract Preparation 
Kimley-Horn will prepare a proposal contract in accordance with TDOT and City of Athens standards. 
Kimley-Horn will prepare technical specifications for those items that are not covered by TDOT or City 
of Athens specifications.  The remainder of the technical specifications will be based upon TDOT’s 
Standard Specifications for Road and Bridge Construction or will be documented in the construction 
plans.  The proposal contract will contain the Request for Proposals, the contract documents, bid forms, 
specifications, and required special provisions.  The proposal contract will be submitted to the City of 
Athens for review and Kimley-Horn will revise the proposal contract based on up to one (1) round of 
comments received. 
 
Task 10.2 – Bid Assistance 
Kimley-Horn will attend one pre -bid meeting with the City and potential bidders and respond to 
questions that arise during the bidding process. Kimley-Horn will attend the bid opening and summarize 
and tabulate contractor bids. Kimley -Horn will submit bid tabulation documentation and 
recommendations for bid acceptance or rejection to the City.  
 
Task 10 Kimley-Horn Deliverables:  
1. Draft Proposal Contract (one electronic copy, PDF format)  
2. Final Proposal Contract (one electronic copy, PDF format) 
3. Responses to bidder questions (one electronic copy, PDF format) 
4. Bid tabulations documentation (one electronic copy, PDF and Excel formats) 
 
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