2025 7 7 Work Session Packet website 1

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PUBLIC WORKS

MEMORANDUM

TO: Randy Dowling, City Manager
Mike Keith, Finance Director

FROM: Ben Burchfield, Public Works Director
DATE: July 2, 2025

SUBJECT: Asset #4307 F550 Replacement

The Public Works Department is requesting Council approval for purchase of a replacement
work truck for the streets division. Asset #4362 is scheduled for replacement this year;

however, the truck is in good shape and we would recommend keeping it beyond its original
scheduled replacement date.

Instead, we recommend replacement of asset #4307, a petrol 2016 Ford F550 Reg Cab, which
was purchased for $50,990.82 in November 2015 and is on a 11-year replacement cycle
scheduled for 2027. The truck only has 53,000 miles, but we anticipate costly engine repairs in
the near future. This truck is listed under 09-05 St Cleaning Division, but it is used primarily by
09-03 street maintenance. There is $75,000.00 budgeted in the fleet fund for replacement.

The Department recommends replacement via purchase of a diesel Ford F350 crew cab /w
utility bed on Statewide Contract SWC-209 for $82,194.00. This price includes delivery of
equipment to the Public Works facility. We anticipate receipt of the vehicle in August 2025.

After receipt of the equipment, inspection, and addition to the City’s insurance coverage, asset
#4307 is to be listed as surplus and sold on GovDeals.

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