2025 12 16 Regular Session Packet

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Agenda Item 
X. A.  Bid Award of RFP 25-16 for Fireworks and Drone Light Show for July 4, 2026 
 
Overview 
The city conducts an annual July 4th fireworks event at Regional Park. To celebrate the nation’s 
250th anniversary, the city wants  to enhance this year’s July 4 th event by having a combined 
traditional fireworks event and modern 600-unit drone light show event  (20 minutes in total) . 
To obtain a vendor to conduct this annual event, bid documents were prepared and distributed. 
On the bid deadline date of October 30, 2025, two responses were received. Attached are the 
memorandum from the Purchasing Assistant, bid tabulation sheet, and vendor contract.  
 
Following discussion during the November 10, 2025 work session, the consensus was to place 
this item on the November 18, 2025 regular session under New Business for further discussion.  
 
During the November 18, 2025 work session, the consensus was to place this item on the 
December 8, 2025 work session for further discussion. The city attorney prepared a memo 
regarding the use of hotel/motel tax for this event (previously distributed by email).   
 
During the December 8, 2025 work session, the consensus was to place this item on the 
December 16, 2025 regular session under New Business for further discussion.  
 
To obtain a commitment from the vendor and get on their schedule, the city needs to make a 
decision by December 31, 2025 at the very latest.   
 
If approved, the expense will be placed in next year’s budget. The county would contribute 
$3,000, a state grant would contribute $8,000, the Liner Foundation would contribute a 
minimum of $10,000, the city’s  General Fund would contribute $45,000, and the city’s 
Hotel/Motel Tax Fund would contribute the remainder $53,000. 
 
Action to Consider 
A motion, second, and majority vote are needed to approve. 
 
Affected Departments 
Parks & Recreation  
 
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