2025 3 10 Work Session Packet 1

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PUBLIC WORKS 
 
 
The services provided under Task Order #1 of this agreement are associated with the MMAG project and 
are reimbursable through the grant.  This task order includes services related to environmental clearance, 
surveying, and preliminary engineering.  Once this phase of the design has been completed and the work 
approved by TDOT, we will negotiate a second task order for the final design, bid, contract administration, 
and construction engineering and i nspection services phase of the project.   The services related to this 
task order will be provided for a lump sum fee of $127,800.  Thi s is slightly more than the $100,000 
allocated within the project budget.  As the project progresses, we will assess other deliverables to see if 
funding can be transferred from another line item to reduce the amount of overage the City would have 
to pay.  If approved, the contract will be submitted to TDOT for concurrence before work begins. 
 
Additionally, if any services are desired related to another traffic project downtown, a separate task order 
for additional services related to other projects will be prepared for review and approval by the City 
Council. 
 
Action Item 
Motion to award the services outlined in RFQ #24-08 to Kimley Horn & Associates.   
 
Additionally, motion to approve the Agreement for Services attached to this memorandum including Task 
Order #1. 
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