2022 02 15 City Council

Unverified text extraction. Check the original page for numbers, names, and layout.

RESOLUTION NO. 2021-44 
A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY MANAGER 
TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH 
MCMINN REGIONAL HUMANE SOCIETY (MRHS) FOR RELOCATION 
OF COUNTY ANIMAL SHELTER 
WHEREAS, the purpose of this agreement is to outline mutually agreed upon conditions 
and understandings pertaining to relocation of the county animal shelter to 320 S Jackson Street, 
Athens, TN 37303;and, 
WHEREAS, this relocation will necessitate substantial renovations to the existing building 
structure to accommodate the use. The use of the facility will be an Animal Control and Adoption 
Facility jointly run by the two entities. Additionally, the City will use areas of this building as 
overflow office space for temporarily displaced employees during ongoing demolition and/or 
renovations of other City facilities. This process is expected to take no more than four years to 
complete as of the date of the execution of this MOU. 
WHEREAS, after the temporary usage needs of the City have concluded, both parties will 
enter discussions to identify and determine the best long-term use of this space. 
WHEREAS, the City hired Allen Hoshall to develop a site plan for the facility which MRHS 
voted unanimously to approve at their regularly scheduled board meeting on November 9, 2021 
and which is included as part of this document; and, 
WHEREAS, the City, will own the facility and be responsible for insuring it for property 
loss and liability caused by issues with the facility or actions of City employees, but MRHS will be 
responsible for providing liability insurance for its employees and/or volunteers; and, 
WHEREAS, M RHS has not provided an exact timeline for when various parts of their spay 
& nature clinic operation will move into the facility but have demonstrated it is part of their long­
term plan to do so; and, 
WHEREAS, the City and County funding will go toward the development of the Animal 
Control, Animal Housing, and Animal Adoption areas of the facility and not towards costs of 
construction for office or clinic spaces; and, 
WHEREAS, the spay & neuter clinic space is to be itemized specifically in the bid scope so 
that there is a direct and readily evident dollar figure attached to this "build-out" so that MRHS 
will have a tangible figure to use in fund raising efforts for this use, if necessary; and, 
WHEREAS, the dog kennel area is to be itemized specifically in the bid scope so that there 
is a direct and readily evident dollar figure attached to this "build-out" so that MRHS will have a 
tangible figure to use in fund raising efforts for this use, if necessary; and, 
WHEREAS, any construction costs associated with the spay & neuter clinic "build-out", if 
chosen to proceed, are to be paid in whole by MRHS; and, 
WHEREAS, the kennels are to be itemized specifically in the bid scope so that a specific 
cost is known for providing inside/outside kennels in the event it becomes necessary to 
implement cost control and/or changes in materials or project scope, etc. to bring the project 
within budget; or, to provide a tangible figure in the event additional fundraising is to be 
undertaken to provide amenities which would otherwise need to be eliminated from the scope 
due to funding. 
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Athens, Tennessee, as 
follows: 
That the recitals above are true and accurate and form a part of this Resolution; and 
22