2022 02 15 City Council

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ADMINISTRATIVE SERVICES 
MEMORANDUM 
TO: C. S
eth Sumner, City Manager
FROM: James A. Gallup, Assistant to the City Manager
DATE: February 02, 2022
RE: Requesting Council Approval for Purchase towards Athens Fire Training Facility
1. The City of Athens Fire Department has researched the requirements necessary for 
building a 
“Division Chie f” (WH-3ST) model tower for the Athens Fire Train ing Facility 
project. Additional information is attached to this memo. It is our intent to purchase the 
materials
 for the base  building model and additional features in the attached quote through 
HGAC Buy, a cooperative purchasing  agreement of which the City of Athens is a member. 
The supplier contracted through this agreement is Fire Facilities Inc. & Tactical Training 
Systems.
2. Whereas the materials will be purchased through the cooperative  agreement, the  City will 
still need to find a qualified contractor for the build an d foundation labor . The supplier has  
provided estim
ates based off what they see in the market included in their quote. M aterials 
will take approximately
 6 months after receipt-of-order, giving us ample time to bid out this  
contract.
3. The total mat
erials cost is $371,732.00. Estimated lab or and freight brings the total estimated 
project cost
 to $619,393.38. This project is qualified for ARPA money; therefore, the funding 
plan is to allocate $600K of ARPA funds towards this project with the remainder of the project 
being 
funded through the already e stablished General Obligation Bonds for our Capital  
Improvement Pr
ojects.
4. We would
 like to request Council consent to expend the  funds towards this project with the 
above funding plan.
5. I would be happy to discuss this memorandum at your convenience.
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