2025 10 13 Work Session Packet

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Agenda Item 
IV. L.  Bid Award of RFB 25-15 for HVAC Replacement at Fire Station #2 and City 
Hall  
 
Overview 
The FY 2025-26 approved Capital Improvement Fund budget contains $ 20,000 to replace the 
HVAC units (no internal duct work) at Fire Station #2 and $580,000 to replace the external 
HVAC roof-top units (no internal duct work) at City Hall. These HVAC units are at the end of 
their useful life.  
 
Bid documents were prepared and distributed. On the deadline date of September 29, 2025, three 
responses were received. Attached are the memorandum from the Purchasing Assistant, bid 
tabulation sheet, and vendor contract.  
 
Based on the submitted bids, the lowest and most responsive bidder was Webb Plumbing, 
Heating, and Electrical (Athens) with a bid of $24,440 for Fire Station #2 and $174,999 for the 
City Hall. Installation is expected during December 2025.  
 
Action to Consider 
Consensus is needed to move this item to the October 21, 2025 regular session for consideration.  
 
Affected Departments 
Fire Department, City Hall  
 
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