2025 10 13 Work Session Packet

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PURCHASING DEPARTMENT
MEMORANDUM

To: Mike Keith, Finance Director
From: Angela Robbins, Purchasing Assistant
Date: October 8, 2025

Re: RFP 25-12 — Athens Regional Park Entrance Gate

Following the close of RFP 25-12, | led the evaluation of the three proposals received. While
Kings Development Group submitted the lowest base bid, my recommendation is based on
overall responsiveness to the City’s requirements and the completeness of the submittal. Tim’s
Fencing, Inc. provided a clear, compliant proposal that aligns with the specifications and
acknowledges the issued addenda. On that basis, | recommend awarding the contract to Tim’s
Fencing, Inc. for a total of $35,330.

The project scope is the installation of a single 28' cantilever slide gate at the end of the existing
guardrail entering the park. The gate will feature a reflective, full-color City seal centered on the
panel to enhance visibility and provide a uniform civic appearance.

From a safety and operations standpoint, the proposed system addresses the core features
called for in the RFP. These include obstruction detection to prevent movement when the path
is blocked; photo-eye monitoring across the opening and vehicle detection at the exit for
predictable operation; battery backup to allow a safe open/close cycle during a power
interruption; and an audible alert to caution pedestrians and motorists when the gate is in
motion. For emergency access, the control approach enables authorized first responders to
open the gate rapidly and securely from the field, supporting reliable ingress during incidents
while maintaining day-to-day site security.

Please let me know if you need additional information. | will include the manufacturer
cut-sheets with the purchasing packet for your file.

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