2023 6 20 City Council Agenda Packet

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PARKS AND RECREATION

MEMORANDUM
2023 -0010
TO: Mike Keith, Finance Director/ Interim City Manager
FROM: Matt Siniard, Director
Cc: Kevin Helms, Project Manager
DATE: June 8, 2023
SUBJECT: Recreation Advisory Board Recommendation on Pickleball

On Thursday, June 8" at 11:00am, the Recreation Advisory Board met with Matt Siniard (Parks
and Recreation Director), Derek Phillips (Program Coordinator), Angela Leitzel (Administrative
Assistant), Kevin Helms (Project Manager), and Daniel Boutte (Lose Design architect). Larry
Rhodes, Moises Contreras, Ron Starr, Chad Goodin, and Mary Scudder of the board were in
attendance. Following a presentation and discussion, the Recreation Advisory Board took the
following action:

The motion was made by Chad Goodin, seconded by Moises Contreras, to recommend, based
on the bids given, the total bid from Baseline Sports Construction, with all alternatives, to be
funded. The motion carried unanimously.

The decision was based upon several factors, but a few of the more prominent points dealt
with the benefits of the current low bid. The price for several components is extremely
competitive given the current supply chain issues and the cost of construction materials. An
approach to add to the facility over time will only make each component more expensive as
you-lose an economy of project scale and factor in inflation. This is particularly true for the
alternate containing the additional eight courts as you will notice the price for those is roughly
half of the price of the first eight courts. This is due largely to not having additional
mobilization costs and earthwork having to be done in the area where the additional courts
will be located even if they are not constructed. Therefore, the earthwork for all sixteen courts
is included in the base bid and the alternate lacks any mobilization fees.

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