2023 6 20 City Council Agenda Packet

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PUBLIC WORKS

Asummary of the options available are:

Base Bid Gray $846,824 + 10% Contingency of $84,682 $931,506?
Alternate #1 Orange S 87,860 + 5% Contingency of $ 4,393 S 92,253
Alternate #2 Green $174,262 + 5% Contingency of S 8,713 $182,9757
Alternate #3 —- Blue $112,440 + 5% Contingency of S$ 5,620 5118,060
Alternate #4 Purple $462,145 + 10% Contingency of $46,215 $508,360"

1a larger contingency amount has been specified for the Base Bid and Alternate #4 because there are
more uncertainties with these two portions of the project, especially as it relates to soil suitability for
constructing this type of facility.

2Since the Recreation Advisory Committee met, staff and the architect have identified an option which
would allow Alternates #2 to proceed at a significantly reduced cost. We obtained data from the lighting
manufacturer regarding both the cost of materials for each of the three components of this project which
includes lighting as well as what their cost would be to do a turnkey job if the City procured the services
with the lighting manufacturer through a purchasing cooperative. If we chose not to award alternate #2
to Baseline and instead procured this item from the manufacturer through the Sourcewell Purchasing
Cooperative, the cost would decrease to $125,000 versus the bid price of $174,262. Using this option, the
City would save $50,000 on the conversion of the existing tennis court lighting to new LED light fixtures.

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