2023 6 20 City Council Agenda Packet

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Alternate #2 would upgrade the existing tennis court lighting which utilizes older technology to new LED
light fixtures. The existing poles and wiring would remain in place with only the light fixtures to be
replaced. The light fixtures would match those to be used on the pickleball courts and eliminate the
facility having lighting with two different hues of lighting. We anticipate long-term savings from this work
because the LED fixtures will reduce electricity consumption and with a 25-year warranty we would have
little to no maintenance costs over that period. We are attempting to quantify the savings but are unsure
if we have the data to do so and if we do, we are unsure of how quickly we will be able to calculate the
savings. The low bid for alternate #2 is $97,630, plus the City must supply $76,632 in lighting equipment
to be purchased through a purchasing cooperative.

Alternate #3 includes the addition of five shade structures. However, three of these structures are
associated with areas to be built in alternate #4. Unless at least a portion of alternate #4 is constructed,
only two of these shades would be constructed if this alternate is accepted. These two shades would
serve the existing tennis courts. If a small portion of additional sidewalk were constructed from alternate
#4, then two additional shades could be constructed which would serve the pickleball courts. The fifth
shade is intended to serve the pickleball courts which are included in alternate #4 so it would only be
constructed if alternates #3 and #4 are accepted. The cost to construct all of alternate #3 is $112,440.
We would have to work with the contractor to determine what the cost would be if only a portion of the
alternate is accepted.

Alternate #4 includes the construction of eight additional pickleball courts along with the necessary
accessories for them. These eight courts are cheaper than the first eight courts in the base bid due to
some economy of scale and certain components such as mobilization, fencing, grading, and lighting
controls being constructed as part of the base bid which the courts in this alternate would utilize as well.
The low bid for alternate #4 is $410,800, plus the City must supply $51,345 in lighting equipment to be
purchased through a purchasing cooperative.

Action Item

The City Council must decide if it wishes to move forward with this project and if so which parts of the
project it wants to construct. At a minimum, the base bid must be accepted if we choose to construct
anything. After considering the base bid, each alternate can be evaluated independently to determine
which, if any, of these would also be constructed. If we are to move forward with any portion of the
contract, the portions chosen for construction need to be awarded to the low bidder with the mayor
authorized to enter a contract with them.

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