2023 6 20 City Council Agenda Packet

Machine-read OCR text; verify every number, name, and layout against the original page.

TO: Mike Keith, Finance Director/Interim City Manager

FROM: Kevin L. Helms, Project Manager

Ce: Ben Burchfield, Public Works Director
DATE: June 6, 2023

SUBJECT: Ingleside Pickleball Project

Background
Working with the Recreation Advisory Committee and Lose Design, a concept plan was developed for this

project. The plan includes the construction of new picklebal! courts, alterations to existing facilities to
achieve ADA Compliance, additional parking, new lighting fixtures for the existing tennis courts, and shade
structures. These items were divided into several alternates to offer greater flexibility to staff and the

City Council in setting priorities while being cognizant of budget funds available.

Bids were opened on May 23, 2023, and two bids were received. The bids were from Baseline Sports
Construction and Wilson Construction Group with Baseline submitting the low bid. A copy of the bid
tabulation is included with this memo. Additionally, a site plan has been included in the packet which
color codes the various phases of the project to make it easier to reference what is being constructed with
each alternative and its associated cost. The discussion which follows is based upon the low bid.

The base bid includes a total of eight pickleball courts and all their needed accessories. It also includes
sidewalks to connect the facility to existing infrastructure and upgrades certain areas of existing
infrastructure to achieve ADA Compliance. Some grading work during this phase of the project would
prep the area where the eight additional courts are designed to be constructed. This is because the
topography of the area will have to be changed and by doing it this way, we will minimize the need to haul
material offsite. The low bid for the base package is $773,710, plus the City must supply $73,114 in lighting
equipment to be purchased through a purchasing cooperative.

Alternate #1 includes an extension of the parking lot and sidewalks to serve it. It adds approximately
twenty parking spaces, which helps offset a couple we will lose in the existing parking area to achieve ADA
compliance. The sidewalks also make a nice connection to other existing sidewalks which are already
onsite to improve access to and from the site in multiple directions. This would reduce or eliminate the
need for people to park on the grass, which is something that currently happens when the facility is busy.
The additional parking would also serve the existing tennis courts, pool, and skatepark. The cost to

construct alternate #1 is $87,860.

67