2023 6 20 City Council Agenda Packet

Machine-read OCR text; verify every number, name, and layout against the original page.

PUBLIC WORKS

MEMORANDUM
TO: Mike Keith, Interim City Manager
FROM: Ben Burchfield, Public Works Director

DATE: June 8, 2023
SUBJECT: AUB Joint Use Pole Installation for CTI Project

The Public Works Department has been in coordination with AUB on installation of a joint-use
pole at the intersection of S White St and Elizabeth St. This pole would be one of four needed in
order to accommodate the planned traffic signal at this intersection as part of the Campus
Transportation Improvements (CTI) project. Progression Electric is currently providing pricing
for the other three self-supporting strain poles. They will not be joint-use poles as was
originally planned.

AUB has provided a price for the purchase and installation of the metal overhead-electric pole.
The estimated cost would be $12,282.06. This price is based on AUB providing a credit towards
the price of the pole, as it is due replacement, but we are responsible for the price differential
of a galvanized pole vs what would ordinarily be a wooden pole. AUB is also evenly splitting the
estimated labor costs for the replacement pole with the City.

The Department is requesting Council approval to remit to AUB the cost of this joint-use pole
purchase and installation, more or less, based on the estimated amount above. Per Kent Wilson
with AUB — the exact cost of the pole cannot be “locked” in at this time per the vendor — the
vendor has stated that the final cost will be known once the item is due to be shipped because
of price volatility. Additionally, the cost-share of this work is exclusively between AUB and the
City — there is no contract amendment between the City and Adams Construction on account of
this work. This work will be performed independently of Adams Construction and Progression
Electric as it relates to the scope of work for signal installation at the intersection.

Please contact me if you have any questions

53