2023 6 20 City Council Agenda Packet

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PUBLIC WORKS

MEMORANDUM
TO: Mike Keith, Interim City Manager
FROM: Ben Burchfield, Public Works Director

DATE: June 8, 2023
SUBJECT: 2023 Paving Program

The City has completed solicitation of bids for in-place hot-mix-asphalt, and awarded the
contract for services to Rogers Group, LLC.

The Public Works Department has since taken the updated costs of construction and developed
a final paving plan. Total estimated cost is $2,034,307.05 for 8.8 centerline miles of paving.

Council should note that an appreciable portion of funds (17% of total project cost) is being
dedicated to a combination of milling and sub-grade repair on several streets. This is a
necessary expense because failing to address issues underneath ahead of an overlay will result
in significantly reduced life expectancy of the new paved surface.

Deviations from the provided initial preliminary list include removal of Pine St, Elk St, Lawson St,
Lynman St, Dennis St, Layman Rd, and Kilgore St and the addition of Matlock Ave. The decision
was made to expedite repair of Matlock based on concerns that damage incurred from trucks
supporting nearby residential development coupled with expected increases in traffic volumes
from said development and the new Prek-5 school will result in significantly higher repair costs
if pushed to the next paving cycle.

Rogers Group has already been in contact with the Street Department and is tentatively looking
to schedule paving, most likely in two phases, during this summer contingent upon immediate
approval of the proposed scope of work.

Do not hesitate to contact me if you have any questions.

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