2025 09 08 Work Session Packet

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Agenda Item 
IV. D.  City Hall Renovations and Expansion 
 
Overview 
City Hall conditions, capacity, new construction, renovations, expansions, ADA compliance, 
HVAC replacement, and purchase of other buildings to be used as a C ity Hall have all been 
discussed since at least 20 19. During 2019, conceptual floor plans were prepared  by Allen & 
Hoshall adding a new 3,800 +/- square foot addition to south side of the building (Option #1 – 
see attachment). However, this plan was never implemented. 
 
During the December 9, 2024 work session, this item was discussed further. During the 
December 17, 2024 regular session, the City Council authorized the City Manager to obtain a 
commercial appraisal of the former BBT building to be used as a potential C ity Hall. The 
appraisal was received and this item was further discussed during the January 13, 2025 work 
session and the January 21, 2025 regular session. No action was taken (Option #2). 
 
During a special called meeting on February 27, 2025, the City Council authorized the City 
Manager to begin negotiations for the purchase of the Robert E. Lee Hotel to be used as a 
potential City Hall with a maximum expenditure of $1.35M (Option #3). During the March 10, 
2025 work session, the consensus was to place this item on the March 18, 2025 regular session 
under Old Business for further discussion. During the March 18, 2025 regular session, the City 
Council voted to cease all negotiations with both property owners.  
 
During the April 7, 2025 work session, C ity Hall renovations were further discussed. I n 
particular, constructing a new 6,000 square foot City Hall annex on the existing City Hall site to 
house a detached Police Department  and renovating the existing City Hall including cost 
estimates, funding sources, and general time schedule (Option #4). This item was also discussed 
during the April 15, 2025 regular session and a majority of the City Council voted to “authorize 
the City Manager to engage architects Allen & Hoshall to design plans and refine cost estimates 
for an annex and renovation to the current City Hall.” However, it was discovered that the NE 
corner of the city-owned property where this proposed annex would be sited was under a 2009 
joint venture agreement with the YMCA for parking until 2029 and not available for use.  
 
However, to keep in concert with the City Council directive of April 15, 2025, Allen & Hoshall 
prepared additional options and presented those during the May 12, 2025 work session. Option 
#5 was to construct a 7,200 square foot detached Public Safety Complex consisting of the Fire 
Station and Police Station on the existing City Hall campus . Option #6  was to expand the 
existing City Hall by adding expansions on both sides of the building with one side (4,000 square 
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