2023 07 18 City Council Meeting Packet

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PUBLIC WORKS 
A summary of the options available are: 
Base Bid Gray $846,824 + 10% Contingency of $84,682 
Alternate #1 Orange $ 87,860 + 5% Contingency of $ 4,393 
Alternate #2 Green $174,262 + 5% Contingency of $ 8,713 
Alternate #3 Blue $112,440 + 5% Contingency of $ 5,620 
Alternate #4 Purple $462,145 + 10% Contingency of $46,215 
$931,5061 
$ 92,253 
$182,9752 
$118,060 
$508,3601 
1A larger contingency amount has been specified for the Base Bid and Alternate #4 because there are 
more uncertainties with these two portions of the project, especially as it relates to soil suitability for 
constructing this type of facility. 
2Since the Recreation Advisory Committee met, staff and the architect have identified an option which 
would allow Alternates #2 to proceed at a significantly reduced cost. We obtained data from the lighting 
manufacturer regarding both the cost of materials for each of the three components of this project which 
includes lighting as well as what their cost would be to do a turnkey job if the City procured the services 
with the lighting manufacturer through a purchasing cooperative. If we chose not to award alternate #2 
to Baseline and instead procured this item from the manufacturer through the Sourcewell Purchasing 
Cooperative, the cost would decrease to $125,000 versus the bid price of $174,262. Using this option, the 
City would save $50,000 on the conversion of the existing tennis court lighting to new LED light fixtures. 
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