2023 07 18 City Council Meeting Packet

Unverified text extraction. Check the original page for numbers, names, and layout.

TO: 
FROM: 
Cc: 
DATE: 
SUBJECT: 
Background 
PUBLIC WORKS 
Mike Keith, Finance Director/Interim City Manager 
Kevin L. Helms, Project Manager 
Ben Burchfield, Public Works Director 
June 6, 2023 
Ingleside Pickleball Project 
Working with the Recreation Advisory Committee and Lose Design, a concept plan was developed for this 
project. The plan includes the construction of new pickleball courts, alterations to existing facilities to 
achieve ADA Compliance, additional parking, new lighting fixtures for the existing tennis courts, and shade 
structures. These items were divided into several alternates to offer greater flexibility to staff and the 
City Council in setting priorities while being cognizant of budget funds available. 
Bids were opened on May 23, 2023, and two bids were received. The bids were from Baseline Sports 
Construction and Wilson Construction Group with Baseline submitting the low bid. A copy of the bid 
tabulation is included with this memo. Additionally, a site plan has been included in the packet which 
color codes the various phases of the project to make it easier to reference what is being constructed with 
each alternative and its associated cost. The discussion which follows is based upon the low bid. 
The base bid includes a total of eight pickleball courts and all their needed accessories. It also includes 
sidewalks to connect the facility to existing infrastructure and upgrades certain areas of existing 
infrastructure to achieve ADA Compliance. Some grading work during this phase of the project would 
prep the area where the eight additional courts are designed to be constructed. This is because the 
topography of the area will have to be changed and by doing it this way, we will minimize the need to haul 
material offsite. The low bid for the base package is $773,710, plus the City must supply $73,114 in lighting 
equipment to be purchased through a purchasing cooperative. 
Alternate #1 includes an extension of the parking lot and sidewalks to serve it. It adds approximately 
twenty parking spaces, which helps offset a couple we will lose in the existing parking area to achieve ADA 
compliance. The sidewalks also make a nice connection to other existing sidewalks which are already 
onsite to improve access to and from the site in multiple directions. This would reduce or eliminate the 
need for people to park on the grass, which is something that currently happens when the facility is busy. 
The additional parking would also serve the existing tennis courts, pool, and skatepark. The cost to 
construct alternate #1 is $87,860. 
21