2023 07 18 City Council Meeting Packet

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PUBLIC WORKS

TO: Debbie Wallace, City Manager
FROM: Kevin L. Helms, Project Manager

Ce: Ben Burchfield, Public Works Director
DATE: July 3, 2023

SUBJECT: Public Safety Training Facility

Background
When we entered into an agreement with Stantec for consulting services related to the Public Safety

Training Facility the scope of work included facility design, stormwater design (temporary and
permanent), permitting, development of bid documents, and oversight of the bidding process. The design
component included a set number of concept, preliminary, and final design submittals prior to bidding.

Because we anticipated limited services to be needed during the construction phase and including them
in the initial agreement as a lump sum would likely create a scenario where the City would end up paying
more than we would by paying on an as needed basis, we did not include these services in the scope of
work in the initia! agreement other than to establish the hourly rates at which these services would be
billed. The Construction Phase services include submittal approvals, plan revisions during construction,
pay application review and approval, and site inspections.

We have received a Change Order Request from Stantec for the Construction Phase services and based
upon the total cost it appears the decision to structure it this way was a good one from a financial
perspective. With over 75% of the services completed and with the final 25% estimated, the change order
request is for a total of $1,500.

Action Item

We are requesting City Council approve Change Order #4 with Stantec for Construction Phase services
rendered for the Public Safety Training Facility project in an amount of $1,500. A copy of the change order
is included in your packet.

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