Sister City MINUTES 06.11.2025

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SISTER CITIES PROGRAM 
 
MINUTES 
MEETING OF THE BOARD OF DIRECTORS 
Wednesday, June 11, 2025 
12:00pm – City Hall 
 
I. Welcome  
a. Roll Call: 
i. Present: Victoria White, Betty Ruleman, Austin Fesmire, Ersa Henry, Randy 
Dowling and Becky Simpson 
ii. Absent: Lindsey Ferguson and Larry Eaton 
II. Approval of Minutes 
a. Motion was made by Ersa Henry, seconded by Victoria White, for the approval of the 
May 14, 2025 minutes. 
Motion carried 
 
III. New Business 
a. Pumpkintown – Discussion of Pumpkintown on October 11th and volunteers needed 
to work the booth if the Board wants a table. Victoria informed the Board that Denso 
employee’s spouses volunteer for activities to work the booth. Need to decide on the 
activity; maybe do fans again since it was very popular last time. Communications was 
working on a pamphlet to hand out at the event. 
b. Chenzei Gakuin Dinner – Total headcount is 75 and payment needs to be made 2 to 3 
weeks before the event. 
c. Hotel for Chenzei Gakauin – Ana, Ersa and Betty, the CG-TWU directors, submitted a 
request for funding a one night hotel stay in Nashville, the night before the students 
flight home. With 4 students per room and 1 chaperone room, the total is expected 
to be $1,280. 
Motion was made by Victoria White, seconded by Becky Simpson, to approve the 
request for $1,280 for a one night hotel stay in Nashville  for the Chenzei Gauin 
students and one chaperone. 
Motion carried 
d. SEUS Attendance –  The Governor will be in attendance this year in Tokyo with JAST, 
which is great for Economic Development. If attendance is desired, a JAST 
membership is required