2024 05 21 City Council Meeting Packet 1

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PUBLIC WORKS 
 
MEMORANDUM 
 
TO:  Deb Wallace, City Manager  
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  May 8, 2024 
 
SUBJECT: 2024 Local Paving Update  
 
The City is currently working with Rogers Group on finishing up its local paving project this spring 
and summer. Regrettably, we have identified a need to make a change to our initially proposed 
scope of work. The change in sc ope involves the addition of Tellico Avenue due to severe 
deterioration of the roadway surface; this  section of Tellico Avenue is from Madison Avenue to 
City Limits or about 2,790 linear feet.  We had initially had this section slotted for the next round 
of paving, but after our winter event  with extensive use of sodium and calcium chloride and a 
deep freeze the asphalt degraded significantly. This, in conjunction with the  continuous heavy 
tonnage from mult i-axle traffic serving nearby industries, has resulted in  several areas raveling 
extensively. We  have patched these areas, but they will not last due to the axial loading they are 
subjected to.   
 
In order to keep us within budget we are proposing that we remove the remaining scope of work 
to be done on Sweetfield Valley Road.  Our justification for this is that Rogers Group has already 
paved over the two areas of that road that h ad the most significant issues and we still have a 
stormwater project to complete along the ROW on the Eastern portion of Sweetfield.  Our intent 
is complete that in the coming year and plan to finish Sweetfield Valley on the next paving cycle.   
We have talked with Rogers Group,  and they can accommodate this change with no issue .  The 
paving cost for Sweetfield Valley is estimated at $136,895.35 , Tellico Avenue is projected to  be 
$173,464.47.  With this switch it will bring the total budget for our paving project to 
$1,931,915.02. Our PO with Rogers Group is 2,040,000.00, so we are still within target budget, 
allowing for some expected deviations  during construction. Again, we regret to make a late 
change in the paving schedule, but the road conditions of Tellico are forcing our hand on this.   
 
Do not hesitate to reach out if you have any questions or clarifications. 
 
 
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