2024 05 21 City Council Meeting Packet 1

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kimley-horn.com 10 Lea Avenue, Suite 400, Nashville, TN 37210 615-564-2701 
 
TASK 5 – REPORTING AND DOCUMENTATION 
 
Consultant will perform the following: 
• Develop the draft Comprehensive Safety Action Plan that summarizes the work performed in 
Tasks 1-4. 
• Prepare and submit the draft Comprehensive Safety Action Plan to Client in PDF format. 
• Receive one (1) iteration of review comments from Client. 
• Incorporate revisions and develop the final Comprehensive Safety Action Plan. 
• Prepare and submit the final Comprehensive Safety Action Plan to Client in PDF format. 
• Provide one (1) presentation to City Council after Task 5 has been completed. 
 
TASK 6 – STAKEHOLDER/COMMUNITY ENGAGEMENT 
 
Task 6.1 – Stakeholder Meetings 
 
Consultant will coordinate with Client to determine the appropriate stakeholders, which may include, 
but not limited to: 
• Client staff 
• Police and/or Fire Department 
• City Council and/or City Mayor 
• Parks and Recreation 
• Athens City Schools and/or McMinn County Schools 
• TDOT Region 2 
• Representatives from underserved communities 
 
Consultant will facilitate up to three (3) total stakeholder meetings. Up to two (2) meetings can be in 
person. 
• Meeting #1 – Anticipated to occur before Tasks 2-4 have been completed. 
• Meeting #2 – Anticipated to occur after Tasks 2-4 have been completed. 
• Meeting #3 – Anticipated to occur after Task 5 has been completed. 
 
Consultant will be responsible for scheduling, facilitating, and providing the appropriate materials and 
content for each stakeholder meeting. 
 
Task 6.2 – Community Outreach 
 
Consultant will attend one (1) community event to raise awareness of the development of safety action 
plan and interact with the public. Consultant will develop materials that may include flyers and set up a 
booth at either the Sounds of Summer festival or similar public event . Consultant will engage with 
festival attendees to gather input safety within the study areas and inform them of the  SS4A program 
and the plan development process. Consultant will be present at one of the events for up to four (4) 
hours. 
 
Task 6.3 – Digital Outreach 
 
Consultant will perform the following: 
• Coordinate with Client to develop a dedicated public-facing webpage for the Comprehensive 
Safety Action Plan. 
• Consultant anticipates results from the Safety Analysis, including establishment of the High -
Pumpkintown, October 12 2024
electronic/remote
or in-person?
I'd make this one
electronic
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