2024 05 21 City Council Meeting Packet 1

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PUBLIC WORKS 
 
MEMORANDUM 
 
TO:  Deb Wallace, City Manager  
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  May 8, 2024 
 
SUBJECT: SS4A Kimley Horn Professional Services Agreement Recommendation  
 
The Public Works Depar tment is requesting Council approval for the professional -services 
agreement as part of its Safe-Streets-For-All (SS4A) grant project which it has been awarded by 
the FHWA. The grant is funding the completion of a safety-action-plan (SAP). The plan will involve 
assessing the City ’s traffic network  and policies , target high -risk areas and potential policy 
revisions, and provide recommendations to improve motorist safety  at key areas and as well as 
policy changes to promote improved safety for pedestrians, bicyclists, and motorists. 
 
City staff solicited professional services through RFP #2024-03 and received responses from 5  
firms. A 5-person committee reviewed  and scored the initial submittals and after compiling 
results and meeting, narrowed down the candidate pool to two to conduct in-person interviews. 
The committee interviewed AECOM  and Kimley Horn . B oth firms were well prepared  and 
demonstrated the ability to sati sfactorily complete the safety action plan.  The committee 
ultimately determined that Kimley Horn is uniquely p ositioned and qualified to assist the City 
expeditiously and efficiently in completing our SAP. It is the City’s intent to swiftly move to start 
and complete its  SAP, then proceed to apply to the FHWA to seek implementation funding  in 
2025 to pursue building the highest priority recommendations outlined in the SAP. 
 
I have attached a copy of the professional services agreement provided by Kimley Horn. They 
have given us a comprehensive proposal that will satisfy FHWA requirements for our plan. They 
have agreed to the terms as outlined for a total compensation of $103,900.00. The total funding 
obligation for the grant i s $ 84,000.00 in F HWA funds, and $21 ,000.00 in City funds, for a 
combined total of $105,000, which fully covers the requested compensation by Kimley Horn. 
 
If you have any questions, do not hesitate to reach out to me. 
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