2022 01 18 City Council

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• Prepare Meeting Materials  
• Notify Public  
• Hold Public Meeting/Hearing  
• Address Public Comments  
• Public Meeting Summary  
• Incorporate in Final Document  
2.5  Revise and Finalize Document  
The Consultant will revise NEPA document to include public comments and responses if a public 
meeting/hearing takes place. Then, a final QA/QC review will be conducted internally by Stantec and the City 
before submittal to TDOT NEPA POC.  Once the Consultant receives all comments from both the City and 
TDOT, they will revise, update the QA/QC form, and prepare a Final NEPA document for FHWA Approval. The 
Consultant will send the TDOT NEPA POC the final document for FHWA approval, and then TDOT will be 
responsible for sending this document to FHWA and transmitting comments. If FHWA comments are provided, 
the Consultant will address each comment with a disposition and upd ate the QA/QC form. Once the 
document is approved, the Consultant will provide the City an electrical copy of the document, appendices 
and supporting data.   
Deliverables:  Environmental Technical Reviews, Draft NEPA Document, Public Meetings/Memorandum (if 
applicable), Final NEPA Document. 
 
B.3: Preliminary Engineering for Final Design 
3.1  Project Coordination, Scheduling and Management 
The Consultant will provide project management and coordination activities during all phases of th e Project. 
3.1.1 Project Work Plan and Coordination 
The Consultant will establish a Project Work Plan for each phase of the project. The project Work Plan will 
include project organization/staffing chart, project schedule, health, and safety considerations, change 
management, and other project management requirements. The Project Work Plan will include the 
proposed project schedule which will show the proposed dates for design milestones as outlined in the 
Contract. The project Work Plan will be kept up-to-date, and changes to the Work Plan will be submitted to 
Client Project Manager with the monthly invoice. A Quality Management Plan to monitor quality and 
conformance to TDOT requirements will be included in the Project Work Plan.  
The Consultant will coordinate the design with other ongoing infrastructure pl ans and / or work including: 
→ State projects  
→ Public Works projects 
→ Downtown Athens Historic Master Plan 
→ City of Athens Community Mobility Plan 
→ City of Athens Signal Timing & Operations Study 
At the time of this Scope of Work, the above projects are the only known projects that are being considered. 
If the Public Works Department identifies other projects that would require coordination from the 
Consultant, the Public Works Department will notify the Consultant.   
Included in this task is Right-of-way, Utility and Railroad coordination as required. 
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