2022 01 18 City Council

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PUBLIC WORKS 
 
MEMORANDUM 
 
 
TO:  C. Seth Sumner, City Manager 
  Mike Keith, Finance Director   
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  January 5, 2022 
 
SUBJECT: Stantec Proposal Acceptance for Transportation Improvements & Contract 
Approval 
 
Summary 
 
The City has received  an amended draft proposal from Stantec for professional design services for 
transportation improvement projects that have been discussed previously with Council.  The proposal is 
split into two projects/tasks.  Task one includes all remaining design phases needed to complete the  
necessary transportation improvements/enhancements to accommodate the Athens City Schools campus 
consolidation. Task 2 includes  all remaining phases of  multi-modal improvements /enhancements for 
Historic Downtown that  will further expand upon recommendations made in the Historic Downtown 
Master Plan that was steered by Main Street Athens as well as the Stantec Community Mobility Plan. 
These two tasks have expected fees of $360,000.00 for school improvements, and $187,500 for Historic 
Downtown, respectively. Combined engineering fees for both projects are projected to be $547,500. A 
copy of the proposal has been included with this memo. 
 
Scope of Work 
 
Stantec’s proposal has been broken down into two tasks. The initial submittal the Department received 
missed the mark for the expected scope of services, and a substantial number  of items were noted that 
required removal revisions, or addition to the propo sal. Items that were missing initially included 
estimated fees for final plans, construction documents and construction phase administrative services. 
 
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