2022 01 18 City Council

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The Public Works Building Renovation scope of work includes  temporary exterior walls and 
weatherproofing and utilities, complete demolition of the existing administrative building, construction 
of a replacement administrative building with ADA accessibility enhancements, various reconfigurations 
of the fleet maint enance shop , utility repairs/updates , permitting & utility fees , and all associated  
remedial repairs for impacted areas of the site.  The contractor has 420 days to complete the project from 
commencement of work with $500/day liquidated damages being assessed for timeline overruns.  This is 
longer than initially anticipated due to certain materials having a substantial lead time and other delays 
typical within the construction industry that are being experienced nationwide.  
 
The updated building, when complete, will provide the following for staff: 
 
1. Additional office space for future growth 
2. Improved building security & safety 
3. Expanded and optimized common areas for training and other uses 
4. Dedicated conference area for Public Works operations 
5. ADA compliant fixtures and interior/exterior areas 
6. More efficient utilities and improved air quality 
7. Backup power generation for continued operations during emergency outages/events 
8. Shop safety enhancements that include recirculation systems for indoor exhaust containment and 
welding operations, and removal and relocation of overhead fixtures 
 
It should be noted that there are other items that need to be completed that are not included in the bid  
amount. These include communication rewiring for internet connectivity as well as security installations 
that is to be completed by a qualified contractor. The scope of project is to install conduit, trays/runners, 
and associated receptacles in place only. Public Works will coordinate with the Technology Dept to design 
and solicit bids for final install of these services as  the course of construction commences. Additionally, 
the Department will arrange to procure furnishings , equipment, and all non-millwork fixture s 
independently (FF&E). In the feasibility assessment, this had a projected figure of approximately $40,000. 
There is an owner’s contingency in the project amount of $75,000 that may be utilized for these items if 
they are not used for construction overruns. 
 
The Department has also opted to procure a temporary construction trailer to keep on site for use by staff 
as an auxiliary office space and restroom in addition to use of the DPA building for relocation of 
administrative operations. Quotes have been procured and there is an expected cost of $12,000 for rental 
the trailer for the full duration of construction. 
 
Action Item 
 
The Public Works Department is recommending the City Council accept the architect’s recommendation 
to approve execution of  contract with the low bidder, Integrated Properties, LLC.  The base bid is 
$2,465,000 with additional unit prices for undercutting an d/or asphalt repair should those two items be 
necessary, which are outside the scope of work.  A copy of the agreements to be executed have been sent 
to the City Attorney for review.  The agreements are standard industry Owner/Contractor stipulated sum 
forms with information included in all applicable areas for the project scope and costs. 
 
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