2022 01 18 City Council

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PUBLIC WORKS 
 
MEMORANDUM 
 
 
TO:  C. Seth Sumner, City Manager 
  Mike Keith, Finance Director   
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  January 5, 2022 
 
SUBJECT: Recommendation to Award Bid for Public Works Building Renovation Project to 
Integrated Properties, LLC 
 
Summary 
 
The City received competitive  bids for the scope of work outlined for the Public Works Facility 
Improvements.  In total, three bids were received by local/regional contractors. All three bids met the 
minimum specifications and were evaluated to determine the best and lowest bid.  The range between 
the lowest and highest bid was $42,341 which is very competitive for a project of this size.  A ttached to 
this memo is a recommendation  of award  prepared by Michel Libel, the project architect with Allen 
Hoshall. 
 
The project cost is higher than the initial ROM estimate of $1,610,093.00 in the facility assessment, which 
was expected by staff. The 35% cost increase stems from the following factors: 
 
1. Substantial industry-wide construction cost increases 
2. Further design investigation identified additional necessary improvements to comply with current 
building codes. This is common when renovating an older structure 
3. Additional temporary structural costs necessary to maintain shop operations during construction 
4. Expansion of project scope to include the maintenance shop to address identified deficiencies and 
layout/reconfiguration changes that need to be completed now to take advantage of cost savings 
and improve shop safety and efficiency and be OSHA compliant 
 
Scope of Work 
 
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