2022 12 20 City Council Agenda Packet

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PUBLIC WORKS

bid process. Following the approval in August as all the documents were being finalized, it was
determined a change would be needed to the kennel construction materials. This resulted in us needing
to have the Mason Company update their plans and pricing for the new layout which took them a few
weeks to complete. The change was made because the architect believed the new approach would be
less expensive to construct, easier to maintain, and maximize the kennel size.

The project went to bid on September 21* with bids to be opened on October 20". During the pre-bid
meeting, a flooring contractor identified three small areas of flooring which he believed could contain
asbestos. As aresult, we engaged a company to perform a Hazardous Materials Survey on the building.
During their walkthrough of the building, they identified some other items needing to be tested and one
of these had the potential to significantly impact the project. Therefore, we did not move forward with
taking any action on the opened bids until it could be determined the extent these materials would have
on the project scope. We learned on November 22” the material tests indicated only a very small
amount of hazardous materials which needed to be abated and the cost of doing so would be minor. It
was at this point we decided to move forward with bringing the item to Council and we have now
authorized a contractor to begin the abatement process.

The City received three bids on the project which are as follows:
e Integrated Properties
o Base Bid - $2,334,000
o Alternate 1 - $183,000 (MRHS)
o Alternate 2 - $101,000
o Alternate 3 - $176,000
® Wilson Construction
o. Base Bid - $2,254,000
o Alternate 1 - $205,000 (MRHS)
o Alternate 2 - $115,000
o Alternate 3 - $110,000
e Robert Roberts, LLC.
o Base Bid - $2,106,003
o Alternate 1 - $154,716 (MRHS)
o Alternate 2 - $113,832
o Alternate 3 — Aluminum $111,820: Steel $233,746

Action Item
Based upon the analysis of the bids, Robert Roberts, LLC. has submitted the lowest and best bid for this

project. Staff believes moving forward with the Base Bid without Alternates 2 or 3 is the best course of
action to keep this project moving forward. Although this is more than the project was initially expected

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