2023 02 21 City Council

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PUBLIC WORKS 
 
TO:  Mike Keith, Finance Director/Interim City Manager 
FROM:  Kevin L. Helms, Project Manager 
Cc:  Ben Burchfield, Public Works Director 
DATE:  February 14, 2023 
SUBJECT: Animal Shelter Bids 
Background 
Based upon our inquiry into the status and justification for the subcontractor change requested by Robert 
Roberts, the City has received several concurring opinions that we cannot award the project to them  
under these terms.  The opinions are based upon TCA  6-52-119 which is the statute dealing with public 
procurement and the status of subcontractors.   
 
The City originally awarded the bid to Robert Roberts whose Base Bid was $2,106,003 and whose bid was 
$154,716 for Alternate #1.  Alternate #1 is the medical clinic scope of work which is being funded by the 
McMinn Regional Humane Society.   
 
The architect has spoken with the next lowest bidder, Wison Construction, and they have confirmed they 
can maintain their original bid even though we are outside the length of time they are required to maintain 
their bid price. 
 
Action Item 
We recommend council reject the bid from Robert Roberts and award the project to Wilson Construction 
as having offered the lowest and best responsive bid.  The total cost of this award would be equal to their 
original bid price which was $2,254,000 for the Base Bid and $205,000 for Alternate #1 for a total bid 
award price of $2,459,000. 
 
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