2025 8 19 Work Session Packet website

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PUBLIC WORKS 
 
TO:  Randall Dowling, City Manager 
FROM:  Kevin L. Helms, Project Manager 
Cc:  Ben Burchfield, Public Works Director 
  Angela Robbins, Purchasing Assistant 
DATE:  August 5, 2025 
SUBJECT: STBG-L Paving 
 
Background 
The city recently opened bids for the STBG-L Paving Project which will repair and repave portions of nine 
city streets.  This project is being funded through a combination of the city’s annual FHWA funding 
allocation along with local funds.  The city received three bids which were opened on July 23rd and are as 
follows: 
• Rogers Group  $1,683,300.00 
• Wright Brothers $2,015,831.75 
• Duracap  $2,313,133.55 
 
The low bid  listed above is less than the engineer’s opinion of probable cost which is $1, 991,326.  The 
current project budget in the city’s contract with TDOT also includes $204,802.00 for construction testing 
and inspection services .  Therefore,  the estimated total cost  of construction is $ 1,888,102 versus a 
budgeted amount of $2,067,000.  Available grant funding for the construction phase is approximately 
$999,446 and any overage must come from local funds. 
 
It is important to note that these amounts are estimates  with the actual cost likely to change .  The bids 
were submitted using unit prices and the total cost has been calculated by multiplying the unit prices by 
estimated quantities provided by the engineer.  Payment will be made based upon actual quantities used 
during the project so the final amount may be more or less than the bid amounts listed above.  The price 
could also change from month to month based upon fluctuations in the Basic Bituminous Materials Index 
as developed by TDOT. 
 
On July 28
th, all documentation was forwarded to TDOT for their review and concurrence regarding the 
bidding process and award of the bid  and earlier today we received a response from TDOT that they 
concur with the bid award recommendation.  Once the bid is approved by City Council, a Notice of Award 
will be issued to Rogers Group.  After the Notice of Award, Rogers Group will obtain  documentation to 
provide the city which includes among other things a Payment & Performance Bond, Certificate of  
 
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