2025 8 19 Work Session Packet website

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Agenda Item 
VIII. B.  Approve Bid Award of RFB 25-10 to Rogers Group, Inc for Resurfacing 9 City 
Streets (3.94 miles). 
 
Overview 
The FY 2025-26 approved budget contains $1,862,000 to resurface nine city streets totaling 3.94 
miles. Those nine city streets consist of: 
 
• Mt. Verd Rd. from Clearwater Rd to city limits (.34) 
• Sharp Rd. from Velma Rd. to Railroad Ave (.21) 
• Tellico Ave. from Congress to Astrid St (.83) 
• Dennis St. from Congress to Decatur Pike (.62 of full depth reclamation) 
• Woodward Ave. from N. Jackson St. to Ingleside Ave (1.07) 
• Forrest Ave. from Ingleside Ave. to Madison Ave (.29 of full depth reclamation) 
• Guille St. from Ingleside Ave. to Eastanallee Ave (.12) 
• Glendale Ave. from Park St. to Cedar Springs Rd (.29)   
• Cedar Springs Rd. from Glendale Ave. to Elizabeth St (.17) 
 
Bid documents were prepared and distributed. On the deadline date of July 23, 2025 three 
responses were received. Attached are a memorandum from the Public Works Department, bid 
tabulation sheet, and vendor contract. 
 
The lowest and most responsive bidder was Rogers Group, Inc. (Knoxville) with a total bid of 
$1,683,300, $178,700 under the construction budget. Funding for this project was budgeted in 
the Capital Improvement Fund using $999,446 (59.4%) from the Surface Transportation Block 
Grant-Local funds and $683,854 (40.6%) from city funds for construction.  
 
In addition to the construction amount, the city is also required to fund construction testing and 
inspection services at a cost of $204,802 bringing the total cost of the project to $1,888,102 
($999,446 grant funds – 52.9% and $888,656 city funds – 47.1%), still $178,898 below the total 
budget amount of $2,067,000.   
 
TDOT has concurred with the city’s documentation. This project is anticipated to be completed 
by November 2025. 
 
Following discussion during the August 11, 2025 work session, the consensus was to place this 
item on the August 19, 2025 regular session consent agenda for approval.  
 
Action to Consider 
A motion, second, and majority vote are needed to award this bid to Rogers Group, Inc.  
 
Affected Departments 
Public Works   
 
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