2026 9 15 Agenda Regular Session Packet

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PUBLIC WORKS 
 
MEMORANDUM 
 
TO:  Bridget Roberts, Interim City Manager 
 
CC:  Kevin Helms, Project Manager 
  Angela Robbins, Purchasing Agent  
   
FROM:  Ben Burchfield, Public Works Director 
 
DATE:  September 11, 2026 
 
SUBJECT: FY20207 Local Paving Program RFB26-06 
 
Background 
 
The Public Works Department provided Council with its tentative local paving program list for 
review back in May this year; we have included it with this memo for reference on the proposed 
scope of roads . In the time since that list was  provided, City Council, as part of the 2026 -2027 
fiscal year, approved its annual budget and has approximately $1,150,000.00 allocated through 
this current year for paving.  
 
Staff issued RFB26 -06: Repairs, Maintenance, and Rehabilitation of Local Streets on August 22, 
2026, and opened bids on Thursday September 10, 2026. There were two bids received; Rogers 
Group, Inc. had the lowest base bid at $1,327,084.00, and APAC – Atlantic, Inc. had a base bid of 
$1,481,431.70. Tentative paving availability of both bidders was essentially identical starting mid-
October; FDR availability of APAC was listed sooner than Rogers, but staff does not consider that 
advantageous in the assessment of bids as we would not intend to pursue this work until spring 
due to any conflicts or delay  potentially push ing finishing those  areas into winter which we 
absolutely want to avoid. There are additional non -base bid costs which the City can utilize for 
spot treatments or isolated more invasive repairs as necessary depending on underlying existing 
conditions. 
 
Staff had estimated the proposed streets to cost roughly $1,180,000.00; Rogers Group, Inc’s low 
bid, has exceeded staff estimate by 11% for project scope as defined; the increase of which is  
primarily driven by a higher projected cost for full depth reclamation repairs. 
 
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