2022 03 15 City Council

Unverified text extraction. Check the original page for numbers, names, and layout.

PUBLIC WORKS 
TO: C
. Seth Sumner, City Manager
FROM: Kevin L. Helms, Project Manager 
Cc: Ben Burchfield, Public Works Director 
DATE: March 2, 2022 
SUBJECT: STBG Engineering Services 
Scope 
This project involves various streets throughout the city which are in most need of paving.  The project 
consists of milling, re-paving, and addressing drainage issues which are impacted by the existing pavement 
or changes to the pavement grades.  The project could also involve addressing some ADA compliance 
issues, but those items may also be addressed with city forces and not funded by this project.  The decision 
regarding ADA compliance issues will be worked out as we design the project and get feedback from TDOT 
as to how they will require us to  address ADA issues.  We have already obtained our Notice to Proceed 
with the NEPA process so as soon as a firm is approved, we will be able to begin work on this project. 
Process 
We have utilized the required TDOT Local Programs selection process for obtaining engineering services.  
Five firms originally submitted for the project and three firms were chosen to advance to Phase II of the 
evaluation process.  A committee com prised of myself, Ben Burchfield, April Johnston, Mike Keith, and 
Anthony Casteel evaluated the firms during both Phase I and Phase II of the evaluation process.   The 
finalists in order of highest to lowest ranking were Gresham Smith , Mattern & Craig , and Cannon & 
Cannon.   
Action Item 
We are asking for permission to enter negotiations with Gresham Smith to bring an agreement for services 
to the City Council next month for approval.  In the event these negotiations prove unsuccessful, we would 
attempt to negotiate an agreement with Mattern & Craig.  In the unlikely event an agreement cannot be 
reached with either of the first two firms, then we would attempt to negotiate an agreement with Cannon 
& Cannon.  This approach complies with the TDOT selection guidelines. 
If an
y additional information is needed, do not hesitate to contact me. 
20