2022 03 15 City Council

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OFFICE OF THE PUBLIC WORKS DIRECTOR 
TO: C.
Seth Sumner, City Manager
Mike Keith, Finance Director
FROM
: Ben Burchfield, Public Works Director 
DATE
: February 28, 2022 
SUBJE
CT: Purchase of Replacement & Surplus of Asset #4124 John Deere Tractor & 
#4128 Alamo Mower 
The Pu
blic Works Department is requesting Council approval for purchase of a replacement 
tractor and mowing unit for the Street Cleaning Department. The tractor is currently on a 10-year 
useful-life cycle. A sset # 4124, a John Deere Tractor, was purchased in  August 2013  for 
$45,286.46. Asset #4128, the Alamo flail mower, was purchase d in July 2013 for $44,200 , the 
combined unit totaling $89,486.46. The unit has seen extensive use, and the mower unit is 
beginning to exhibit significant wear and needs repairs.  
Due to 
significant increase in costs and build/upfitting delays across heavy equipment industries, 
the Department is looking to move quickly on purchase of the replacement unit as the equipment 
platform is currently in stock  and ready for immediate upfitting and integration in the fleet  in 
preparation for warm weather. 
The De
partment recommends replacement via purchase of  a John Deere 6105E 4WD tractor  
equipped equipped with an Alamo 22’ Machete grinding unit for $136,995.00. This price includes 
delivery of the equipment to the Public Works facility . This vehicle is being purchased through 
Sourcewell co -operative purchasing contract #052417 -AGI from CMI Equipment Sales, Inc . in 
Goodlettsville, TN. After receipt of the equipment, inspection, and addition to the City’s 
insurance coverage, assets #4124 & #4128 are to be listed as surplus and sold on GovDeals.  
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