2025 4 7 Work Session PACKET 1

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equipment, sound equipment, and any other needed equipment in the City's Regional Park, 
located at 2405 Decatur Pike, Athens, Tennessee, 37303. Route map of the event is attached 
as Exhibit A. If arches across the roads are used, ensure that the height of the arches don't 
interfere with fire truck or emergency vehicle access. 
3) Will operate the light show event beginning on or about November 21 and end on December 
31 of each year in accordance with the submitted calendar (attached as Exhibit B). Set up and 
installation of all displays will occur during mid-October and dissemble will occur beginning 
Jan. 1 until Jan. 31 of each year. 
4) Will establish event operating hours (generally 6 p.m. to 9 p.m.), fee schedules (approximately 
$20-30 per vehicle), event days (generally Wed-Sun.), traffic control plan, and emergency 
ingress and egress lanes in coordination with and approval of City officials. 
5) Will assist the City and mark an entrance/exit corridor to the conference center and county 
expo center and allow users of the conference center and expo center access to those facilities 
during event hours without conflicting with the event. 
6) Will maintain accounting records to adequately determine the total cost of all proceeds and 
the City's share. 
7) Staff, train, and recruit volunteers and train City employes regarding this event. 
8) Ensure all NoogaLights employees and volunteers are identified to the public as NoogaLights 
personnel to differentiate between City employees and NoogaLights employees and 
volunteers. 
9) Maintain effective communications and cooperation with City staff regarding operations 
regarding this event. 
I 0) Provide property insurance for NoogaLights displays and equipment in the amount of at least 
$1,000,000, general liability insurance in the amount of at least $1,000,000, automobile 
liability insurance of at least $1,000,000, and workers' comp insurance for NoogaLights 
employees at statutory amounts. 
11) Name the City as an additional insured on the above policies and submit a copy of a Certificate 
of Insurance to the City upon execution of this agreement and every year during the term of 
the agreement. 
12) Indemnify and hold harmless the City, governing body, officers, employees, and agents from 
and against any and all claims for injury, loss of life, or damage to or loss of use of property 
and all forms of damage including special, punitive, and consequential caused or alleged to 
be caused by acts or omissions ofNoogaLights employees, volunteers, guests, on or about the 
premises. This indemnity includes any associated costs, including but not limited to, all 
expenses, court costs, reasonable attorney fees, expert witness fees, related to said claims. 
Any claims or disputes shall be heard in the appropriate courts in McMinn County, Tennessee. 
13) Obtain pcnnission from the City before making any modifications or alterations to the park. 
Any alterations shall be completed by a state licensed contractor. Any required building pennit 
fees or other fees will be waived but an application must be prepared and submitted. 
14) Attempt to enlarge the event every year such as adding additional displays, walk throughs, 
village, and craft vendors. 
15) Will not assign this agreement to any other party without the written consent of the City. 
16) Can amend this agreement with written approval from the City. 
17) Provide a valid State of Tennessee business license and a local business license, if needed. 
18) Will follow all federal, state, and local laws and regulations pertaining to this event. 
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