2023 09 19 City Council Packet

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G
resham Smith will  lead the periodic meetings for the project, and develop the 
agenda, minutes, and other documentation as needed. Anticipated meetings for this 
task order include the following: 
• Quarterly in-person project progress meetings (4) 
• Monthly conference calls in the months that do not have an in-
person project progress meeting scheduled (8) 
• Asset management platform criteria evaluation workshop (1) 
• Model validation meeting (1) 
• Prioritization protocol coordination meeting (1) 
• Final master plan summary presentation (1) 
 
1.6 Public Information Meeting s 
Two public meetings will be held in the study area. Engineer will provide support to 
Owner and assist in planning and conducting the meetings. Engineer anticipates 
the first meeting will be held during data collection and field surveying activities and 
will provide general and Project specific stormwater information and education to 
enhance public understanding of the P roject. This meeting will also serve as an 
opportunity for the public to provide information on problem areas within the study 
area.   
 
The second public meeting will be held following the completion of the draft master 
plan when the modeling is complete and draft recommendations are available.  At 
this meeting, Owner and Engineer will share findings and alternatives and receive 
feedback from residents.  
 
It is assumed Owner  will be responsible for identifying, coordinating with, and 
paying for (if applicable) a venue for the public meetings either within City facilities 
or by arranging a third-party venue in which the meetings can take place. Activities 
will consist of: 
• Public meetings (2 total). 
• Four weeks in advance of meeting, provide Owner with list of addresses 
based upon GIS parcel data within the watershed (Owner to mail meeting 
notifications).    
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